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Policy and Guideline

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Brownsdale Volunteer

Fire Department

 

PERSONNEL POLICY MANUAL

AND

STANDARD OPERATING GUIDELINE

 

2012 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

SECTION 1 MISSION STATEMENT

SECTION 2 METHODS OF COMMUNICATION

SECTION 3 MEMBER EXPECTATIONS

SECTION 4 STAFFING

SECTION 5 PURPOSE AND INTENT

SECTION 6 PERSONNEL COVERED

SECTION 7 DISCRIMINATION

SECTION 8 APPOINTMENTS

SECTION 9 PRE-MEMBERSHIP MEDICAL EXAMINATIONS

SECTION 10 PROBATION PERIOD

SECTION 11 TERMINATION DURING THE PROBATION PERIOD

SECTION 12 COMPLETED PROBATIONARY PERIOD

SECTION 13 SENIORITY AND CHAIN OF COMMAND

SECTION 14 DURATION OF MEMBERSHIP

SECTION 15 WORK HOURS

SECTION 16 RECOGNITION FOR PERFECT ATTENDANCE

SECTION 17 REIMBURSMENT

SECTION 18 REIMBURSMENT SCHEDULE

SECTION 19 BENEFITS

SECTION 20 ASSIGNMENTS OF WORK DUTIES

SECTION 21 COMMITTEE DUTIES

SECTION 22 CLASSIFICATIONS OF JOB DUTIES

SECTION 23 FIREFIGHTER JOB DESCRIPTION

SECTION 24 MEMBER RECORDS

SECTION 25 SICK LEAVES

SECTION 26 TERMINAL/REIMBURSEMENT COMPENSATION

SECTION 27 LEAVE OF ABSENCE

SECTION 28 MILITARY LEAVE

SECTION 29 MEDICAL LEAVE STATUSES

SECTION 30 SCHOOL CONFERENCES AND FAMILY ACTIVITIES LEAVE

SECTION 31 UNIFORM, CLOTHING AND EQUIPMENT

SECTION 32 GROUP INSURANCE PLANS

SECTION 33 WORK RULES – CODE OF CONDUCT

SECTION 34 CONDUCT AS A DEPARTMENT MEMBER

SECTION 35 FALSIFICAITON OF RECORDS

SECTION 36 RENDERING OF CONSIDERATION

SECTION 37 EMPLOYMENT

SECTION 38 DISCIPLINES

SECTION 39 DISCIPLINE PROCESS

SECTION 40 SEXUAL HARASSMENT

SECTION 41 DRUG-FREE WORK PLACE

SECTION 42 EXPOSURES TO HAZARDOUS SUBSTANCE

SECTION 43 GRIEVANCE POLICIES

SECTION 44 RESIGNATIONS

SECTION 45 HONOR ROLL LIST

SECTION 46 SAFETIES

SECTION 47 SMOKING

SECTION 48 REIMBURSEMENTS FOR CONTINUING EDUCATION COSTS

SECTION 49 FIRE FIGHTER ONE CERTIFICATION AND STATE LICENSE REQUIRED

SECTION 50 EQUAL MEMBERSHIP OPPORTUNITY POLICY STATEMENT

SECTION 51 PERFORMANCE APPRAISAL

SECTION 52 POLICY AUTHORITY

SECTION 53 COMPUTERS AND INTERNET USE

SECTION 54 USE OF BUILDING AND MEETING ROOM

SECTION 55 DEPARTMENT OWNED CELL PHONE USE

SECTION 56 BLOOD BORNE PATHOGENS

SECTION 57 PERSONAL INJURY REPORTING

SECTION 58 SELF CONTAINED BREATHING APPARATUS

SECTION 59 MEETING PROCEDURE

SECTION 60 GENERAL ORDERS - OPERATING GUIDELINE

SECTION 61 FIRE DEPARTMENT OFFICER AUTHORITY

SECTION 62 MUTUAL AID RESPONSES AND COMMAND

SECTION 63 USE OF RADIO EQUIPMENT

SECTION 64 PERSONAL PROTECTIVE EQUIPMENT

SECTION 65 HIGH VISIBILITY VESTS

SECTION 66 PUBLIC SERVICE CALLS

SECTION 67 RESPONDING TO EMERGENCY CALLS

SECTION 68 ACCOUNTABILITY SYSTEM

SECTION 69 FIRE INCIDENTS

SECTION 70 STRUCTURE FIRES

SECTION 71 MAYDAY PROCEDURE

SECTION 72 VEHICLE FIRES

SECTION 73 RESPONSE TO NATURAL GAS EMERGENCIES

SECTION 74 NON-FIRE INCIDENTS

SECTION 75 EXTRICATIONS

SECTION 76 EMS/LAW ENFORCEMENT ASSISTANCE

SECTION 77 WEATHER RELATED RESPONSES

SECTION 78 FIRE ALARMS

SECTION 79 CONFINED SPACE

SECTION 80 BILLING FOR SERVICES PROVIDED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION 1

MISSION STATEMENT

The Brownsdale Fire Department is a volunteer organization contracted to provide life and property protection from natural and accidental disasters within the City of Brownsdale, Red Rock, and part of Waltham Townships in conjunction with the Brownsdale Firemen's Relief Association. The response of the Fire Department to these disasters will have the following primary goals:

1. To prevent and reduce the loss of lives, injuries, illnesses and exposures to such disasters.

2. To stabilize the situation and reduce the damage and property losses from such disasters.

3. To safely salvage and prevent re-occurrences of such disasters, as possible.

 

SECTION 2

METHODS OF COMMUNICATION 

Department policy is a guide to decision making within the Brownsdale Fire Department. The guidance originates from the Fire Chief and assistant officers to help all members in making decisions related to the department and it’s responses to incidents, related functions. Procedure is a written guide of steps to follow when responding to an incident. Orders are commands based upon the policy and procedure of the department as issued by the commanding officer(s). Directives are instructions, commands, or requests issued by the scene command officer at an incident scene and may or may not be based upon department policy or procedure. It is recognized that all incidents and contingencies are not outlined in the standard procedures and will need adaptation, modification, or other actions to meet the needs of the emergency the department is responding to at that time by the incident commander.

 

SECTION 3

MEMBER EXPECTATION 

In addition to the above described primary service area the department and members will lend assistance to other area departments and services requesting mutual aid assistance as necessary. Brownsdale Fire Department members are expected to respond to a variety of different emergency situations as outlined in their firefighter job description. Members are to review that description for expected requirements and recognize they will also be called to respond to situations, which may not be specifically listed but will require their actions to safely mitigate. During all incidents the directions and advice from the department’s officers is expected to be followed to prevent any problems from occurring. Questions regarding these policies and procedures are to be directed to the Fire Chief for further explanation. Members are not excused from duty until dismissed by the incident commander.

 

SECTION 4

STAFFING 

The Fire Department will consist of a maximum of Twenty-two (22) but not less than twenty (20) members. Twenty members from the area within 5 minutes of the fire station (traveling at legal speeds) and no more than two members from the area outside of this radius.  Members w ill annually elect their officers.  Officers of the organization will include the Fire Chief, Assistant Chief, Captain, Lieutenant, Secretary, and Treasurer. The Secretary and Treasurer will be elected to a two-year term.  The Fire Chief will appoint other committee heads annually. The first member named to a committee will serve as the committee head for their respective committee assignments.

 

SECTION 5

PURPOSE AND INTENT 

It is the purpose of this policy manual to establish a uniform and equitable system of personnel administration for members of the Brownsdale Volunteer Fire Department. The provisions of this personnel policy applies to all members. This policy shall not be construed as contractual provisions. This policy recognizes the Department Standard Operating Guideline as an evolving document and is implemented into this policy in its entirety. This policy may be amended at any time at the sole discretion of the department.

 

SECTION 6

PERSONNEL COVERED 

Except as otherwise specifically provided, this policy applies to all members of the Brownsdale Volunteer Fire Department. Nothing in this policy is intended to modify or supersede any applicable provision of State or Federal Law.

 

SECTION 7

DISCRIMINATION 

No person shall be employed, promoted, demoted, or discharged by the department or in any way favored or discriminated against because of political opinions or affiliations, race, color, national origin religion, age, sex, marital status, status with regard to public assistance or disability, or because of the exercise of the rights under provisions of the Public Employment Labor Relations Act, (M.S. Section 179A.01 to 179A.25). No person shall be discriminated against with reference to department membership in any way forbidden by State or Federal Law.

 

SECTION 8

APPOINTMENTS 

The department shall make every appointment to departmental service on the basis of merit and fitness for the position.  Merit and fitness shall be ascertained by written, oral, physical agility or other examinations designed to evaluate the ability of the candidate to successfully perform the essential duties of the position for which examination is held.

 

SECTION 9

PRE-MEMBERSHIP MEDICAL EXAMINATION 

The department may determine that a pre-membership medical examination is necessary to determine fitness to perform the essential duties of any department position. Where a medical examination is required, the offer of membership shall be made contingent upon successful completion of the medical exam. The physician conducting the exam shall be provided with a description of the essential duties and responsibilities and other pertinent information on the position to aid in the determination of the ability to perform the job in question.

If the department determines that pre-membership medical exams will be required, they shall be required of all candidates who are conditionally offered membership to the department. The information obtained during the medical exam shall be treated as confidential medical records.

A licensed physician, designated by the department, shall conduct the exam. The cost of the exam shall be paid by the department. The physician shall notify the fire chief that a candidate either is or isn’t medically able to perform the essential functions of the job, but requires accommodations to perform other nonessential functions. The physician shall confer with the fire chief regarding acceptable accommodations.

The fire chief shall inform the candidates of the results of their examination. If a candidate is rejected for membership based on the results, he/she shall be notified of this determination and may request further explanation from the physician.

 

SECTION 10

PROBATION PERIOD 

The probation period, or learning period, is an integral part of the selection process and shall be utilized by observing the member’s work, training the member in their work expectations, and for rejecting any member whose performance does not meet the required work standards. The probationary period for members shall be six months from their date of hire. These periods may be extended for an additional six months upon Department approval.

 

SECTION 11

TERMINATION DURING THE PROBATION PERIOD 

A member may be terminated at any time during the probation period, if, in the opinion of the department, the member is unable or unwilling to perform the duties satisfactorily or if the member’s work habits or dependability do not warrant continuation in the position. The member so terminated shall be notified in writing of the reasons for the termination and shall not have the right to appeal unless he or she is a veteran, in which case the procedure described in (M.S. Section 197.46) shall be followed.

Probation periods apply to new members, promotions, and rehires. Members terminated during a probation period from a position to which they were transferred or promoted may be reinstated to a position in the class from which they were transferred or promoted, upon approval of the department.

SECTION 12

COMPLETED PROBATIONARY PERIOD 

At the end of the six month probationary period, the hiring committee will make recommendation to the department. The department will then decide if the member’s performance has been satisfactory or not, and whether the membership relationship should be continued.

If the department indicates the member has successfully completed the probation period and membership will continue, the member shall become a regular member within the meaning of the policy, subject to department approval.

 

SECTION 13

SENIORITY AND CHAIN OF COMMAND 

In responding to any incident the normal chain of command begins with the Fire Chief who is charged with the complete command responsibility for the department’s response and tactics. Following the absence of the Fire Chief, command will follow the Assistant chief, Captain, then, Lieutenant, respectfully, to establish a formal chain of command. Upon arrival of a higher-level officer, command will be turned over following an update of the scene conditions and actions being taken from the junior officer.

If at any point in an operation the appointed Safety Officer deems a situation or tactic no longer viable and constitutes an imminent hazard to department members or other individuals they are charged with informing the incident command and ordering all such activities to cease. Any other officer, including the Fire Chief and other command officers, cannot countermand this order.

When all the above officers are not present the most senior department member present shall assume the scene command position unless that individual defers by stating to another junior member to take command. They will then appoint a safety officer for the incident. At no time should there be a delay in response or taking corrective measures to mitigate the incident due to establishing a scene commander and/or other temporary officers.

Department Seniority of a member shall be the governing factor with reference to chain of command. Department seniority shall be defined as an member’s length of service in the department.

Promotions and filling of vacancies shall be based upon department seniority, ability and qualifications. The department setting forth job qualifications for a period of five (5) working days will post vacancy notices.

It shall be the responsibility of the hiring committee to develop and maintain an accurate Seniority List.

In the case of new recruits, members do not obtain department seniority until they complete their probationary period.

 

SECTION 14

DURATION OF MEMBERSHIP 

Except as restricted by statute, the Brownsdale Volunteer Fire Department may dismiss an member at any time for any reason. Subject to Section, 44 resignations, any member may terminate department membership at any time.

 

SECTION 15

WORK HOURS

The regular work schedule shall be of a standby nature. Member’s responsibilities will include a meeting, training and department function schedule which all members will be required to attend from 7 p.m. until 9 p.m. the second Monday and the fourth Wednesday of the month. Members shall be required to attend additional scheduled events and training of the department. Any member failing to attend a minimum of 80% of all department events shall forfeit retirement benefits for that year. Available members are expected to respond to the station for emergency calls for duty assignments when notified by dispatch or incident command.

SECTION 16

RECOGNITION FOR PERFECT ATTENDANCE

Members who have a perfect attendance for the year will be recognized at the annual appreciation dinner held in January. “Perfect Attendance” is defined as being present at all scheduled events including: meetings, training and fundraising events. Excused absences are not credited as being present for the purposes of this recognition.

 

SECTION 17

REIMBURSMENT

A member assigned to such standby responsibilities will be reimbursed for expenses to cover, transportation, cleaning of personal clothing, cell phone use and other expenses for performing such standby duty. This reimbursement will be paid for scheduled monthly training and calls for service, excluding medical runs. Members are responsible for insuring their own attendance records are accurately maintained.

Additional reimbursement for official travel or other expenses may be allowed for the conduct of official business.

Unless approved by the department, no member shall receive pay from the department in addition to the reimbursement authorized for the member.

SECTION 18

REIMBURSMENT SCHEDULE

 Members are reimbursed according to a annual reimbursement schedule. Reimbursements are established by the department and are effective on January 1st of each year.

Checks are available at the end of the calendar year. Checks will be issued only to the member unless prior arrangements are made.

In 2008 the reimbursement rate is $7.50 per occurrence.  

SECTION 19

BENEFITS

 Members are not entitled to sick leave, vacation leave, holidays, or any other benefits other than those outlined in the Relief Association By-Laws. In 2008 the current retirement rate is $800 per year of service.

 

SECTION 20

ASSIGMENT OF WORK DUTIES

Assignment of work duties and scheduling work is the responsibility of the fire chief subject to the approval of the department. It is recognized that jobs may change over time to respond to the changing needs of the department. Job descriptions will be prepared for each individual job in the department. These descriptions will normally be updated annually or more often as duties or assignments change.

 

 

 

 

 

 

 

 

SECTION 21

COMMITTEE DUTIES

The fire chief will annually appoint all officers and members to work on different department job committees to accomplish different tasks. Each chairperson will report to the chief, and to the department members at regular meetings as requested by the Chief. In addition to insuring all members of a committee participate and help complete their assigned tasks the chairperson may serve as an officer in certain emergency situations (e.g. the regular safety officer is the communications and safety committee chairperson). As the year progresses the chief may assign specific additional tasks to a committee as necessary. The chief will serve on all committee as an informal member.

Training Committee (Training Officer)
i           Responsible for developing a training plan for individual members and to arrange instruction for specific job                         requirements
ii           To arrange for annual/bi-annual training classes, drills and instructions for the department
iii          To track and maintain the training records for all individuals of the fire department
iv          Organize the department facility and materials for training events
Equipment & Inventory (S.C.B.A. Maintenance)
i           To inspect individual fire fighters personal protective equipment for damage or needed replacements
ii           To identify loose equipment items needed for replacing/updating for the coming year
iii          To inspect the loose equipment stored in the department vehicles and the department building for any damage and needed replacement/repairs
iv          To maintain an adequate inventory of replacement equipment/gear to go into immediate service, and report needed supplies to the chief/assistant officer
v          To maintain service records for specialized loose equipment as required (including S.C.B.A.)
Vehicle Maintenance
i           To develop and maintain a written record of each vehicle maintenance requirements and repairs needed
ii           To update a list for each vehicle and the loose equipment which should be in each respective vehicle
iii          Arrange a schedule for the regular operation, cleaning, and maintenance by department members for all vehicles
iv          Identify any vehicle problems to the chief or assistant officer and report such items (or corrections) at the next regular meeting
Communications & Safety (Safety Officer)
i           Review all department standards operating procedures for safety violations
ii           Develop proper radio usage guidelines
iii          Instruct individual members on the operation of the different portable personal, vehicle, and base            radio units used by the department
iv          Review with all members the necessary procedures to maintain the base radio system in operational        condition during extended power outages
v          Performs bi-weekly radio checks and maintenance of portable radios.
vi          To list all safety hazards for members and officers to review and avoid during any emergency/non-          emergency incidents
vii         Responds to weekly test pages when received from the L.E.C. as available.
viii        Chairperson to act as emergency scene safety officer when responding to any emergency incident
Finance & Budget (Trustees/Auditors)
i           Assist the chief in developing an annual fire department budget to be presented to the department at it’s August meeting for budgeting at the City Council and Township Boards September meetings.
ii           Prepare a priority list of equipment/vehicle purchases by the January department meeting
iii          Recommend proper methods for the handling of any/all department funds
iv          Audit financial records prepared by Treasurer
Building Maintenance (Stewards)
i           Maintain station and inspect for cleanliness and function
ii           Report needed supplies to the chief or assistant officers
iii          Minor building repairs
iv          Take care of building exterior including lawn and gardening
v          Supervise use of station by members for non-department activities
Public Relations (Drills & Functions)
i           Organize all social activities of the department
ii           Arrange for adequate assistance at any department social functions
iii          Maintain a record of needed supplies for planned events
iv          Prepare and arrange for any needed refreshments, food, other items needed at department
            functions and events

 

 

 

 

SECTION 22

CLASSIFICATION OF JOB DUTIES

The classification of job duties shall be the responsibility of the fire chief, subject to review of the department. Assignment of job titles, establishment of minimum qualifications, and the maintenance of job descriptions and related records shall be the responsibility of the fire chief.

Whenever a job has changed sufficiently so that it can no longer be described adequately by the existing job description, the fire chief shall take appropriate action which could involve reclassifying the job to another existing job class; creating a new job class; updating the job description; restructuring the job to fit an established or proposed class; or other action as deemed appropriate.

The following is a list of Job Titles and a list of their duties:

Fire Chief
            The Fire Chief is responsible to provide guidance and direction for administration, training, emergency responses, and maintenance of the equipment and station facilities. The Chief reports to the City Council and Township Boards regarding department concerns and requests. The Chief is to supervise all officers, firefighters, and insure they are following department guidelines and represent the department in a positive manner to the public.

Responsibilities include:
 i          Responds to all emergency calls as available
 ii          Assumes command upon arrival at emergency scene, or defers as appropriate
 iii         Inspects station and equipment and reports problems to responsible officers for corrective actions
 iv         Will conduct the department meetings, interview of candidates, department reviews and any other                        administrative actions as necessary.
v          Attend needed meetings such as county emergency services, mutual aid association meetings, etc.                     as possible.
vi          Review training plans and schedules as presented by the training committee.
 vii        Maintain and review all personnel records
 viii       Prepare long range department plans
 ix         Present reports to the City Council and Township Boards including annual financial review, fire call                       reviews and others as needed.
 x         Promote a positive and constructive attitude in department morale and working relationships with             other agencies.
xi          Appoint annual committee assignments of non-elected officers.


Assistant Chief

            The Assistant Chief will provide guidance and direction at department functions and emergencies in                     the absence of the Fire Chief or the chief’s deferral of command.

Responsibilities include:
 i          Reports to the Fire Chief
 ii          Supervises Captain, Lieutenant (Co-Captain), Secretary, Treasurer, appointed officers and all firefighters
 iii         Responds to all emergency calls as available
 iv         Assumes command upon arrival at emergency scene, or defers as appropriate, in absence of the            Fire Chief
v          Will attend the department meetings, interview of candidates, department reviews, and any other                         administrative actions necessary
vi          To support the Fire Chief in the organization and operation of the Fire Department.
vii         Assists the Chief with the completion of their duties
viii        Assures that all equipment and crews are directed in a safe and efficient manner
ix          Will see that new members are outfitted with appropriate gear and equipment
x          Removes all damaged equipment and gear from active service and replace as soon as possible
xi          Promote a positive and constructive attitude in department morale and working relationships with                        other agencies
Captain
Responsibilities include:
 i          Reports to the Fire Chief and Assistant Chief
 ii          To support the Fire Chief in the organization and operation of the Fire Department
 iii         Responds to all emergency calls as available
 iv         To lead small group assignments at an emergency scene as directed by the command officers
 v         Report any member issues relating to personal protective equipment, safety or equipment problems to the Assistant          .             Chief or Fire Chief as necessary to insure corrective action
vi          Will make sure all equipment is returned to an in-service status following an emergency call
vii         Promote a positive and constructive attitude in department morale and working relationships with                        other agencies
Lieutenant (Co-Captain)
Responsibilities include:

            Reports to the Fire Chief, Assistant Chief, and Captain
            To support the Fire Chief in the organization and operation of the Fire Department
            Responds to all emergency calls as available
            To lead small group assignments at an emergency scene as directed by the command officers
            Report any member issues relating to personal protective equipment, safety or equipment problems to the Assistant Chief or Fire Chief as necessary to insure corrective action
             Will make sure all equipment is returned to an in-service status following an emergency call
             Promote a positive and constructive attitude in department morale and working relationships with                        other agencies

Treasurer
Responsibilities include:

            Reports to the Fire Chief and Assistant Chief
            To support the Fire Chief in the organization and operation of the Fire Department
            Responds to all emergency calls as available
            To lead small group assignments at an emergency scene as directed by the command officers
            To report any member issues relating to personal protective equipment, safety or equipment problems to the Assistant Chief or Fire Chief as necessary to insure corrective action
            Will make sure all equipment is returned to an in-service status following an emergency call
            To receive and disperse department funds as necessary
            To keep and maintain financial records of the department
            To work with the budget committee and submit to the Fire Chief for the department review at the August meeting, and review for presentation to the City Council and Township Boards at their September meetings for annual budgeting for the coming year
            Maintain records of any fund-raising incomes and expenditures
            To prepare financial reports and accounting for presentation to the City Council, Township Board and      department members as requested by the Chief
            Promote a positive and constructive attitude in department morale and working relationships with other agencies

Secretary
Responsibilities include:

            Reports to the Fire Chief and Assistant chief
            To support the Fire Chief in the organization and operation of the Fire Department
            Responds to all emergency calls as available
            To lead small group assignments at an emergency scene as directed by the command officers
            Report any member issues relating to personal protective equipment, safety or equipment problems to the Assistant Chief as necessary to insure corrective action
            Will make sure all equipment is returned to an in-service status following as emergency call
            Will keep minutes of all department meetings and attendance, posting of position openings,                                preparation of, and mailing emergency call bills
            Will assist the Chief in preparing and completing all emergency call records for submission to State                     Fire Marshal Office
            Promote a positive and constructive attitude in department morale and working relationships with             other agencies

 

SECTION 23

FIREFIGHTER JOB DESCRIPTION

Nature of Work

This is general duty firefighter work involving the prevention and mitigation of fire and other personal and environmental emergencies through proactive inspection and public education programs; care of injured or ill persons; the suppression of accidental, negligent, and incendiary fires; the safeguarding of lives and protection of property from natural or man-made disasters; and the performance of rescue work. Work is performed in accordance with department rules and regulations and normally consists of conducting fire safety inspections of fire protection systems, buildings, and properties; instructing the public in safe behaviors; developing pre-emergency plans; providing medical care for injured or ill persons; answering fire, hazardous materials, rescue and other types of emergency calls; participating in department drills and training exercises; maintaining department equipment and grounds; and performing other related duties as assigned. Work involves an element of danger and employees must respond to emergency situations calmly and as trained, to prevent possible injury to the employee's own self, fellow employees, and others at the scene of the emergency. This work is under the direct supervision of the company captain who reviews work methods and results through personal observation, inspection, and discussion. Employees in this position may work in either line or staff assignments.

 

Major Functions / Tasks

Perform fire prevention, public education, and public relations duties.

Conduct fire safety inspections of residential or commercial buildings or properties and associated fire protection systems.

Present educational programs to the general public or to other fire department personnel.

Present a positive, service oriented image of the Fire Department to the public.

Meet with citizens and/or groups to answer inquiries or resolve complaints and safety concerns.

Interact with other departments, agencies, and citizen or business groups as a Fire Department representative.

Respond to requests for public assistance in non-emergency situations within departmental policy.

Provide educational and informative tours or demonstrations of fire department facilities and equipment.

Participate in fund raising activities and events

Perform fire fighting, rescue, and emergency related duties.

Respond to fire and emergency calls as part of a department company.

Remove trapped persons from buildings, vehicles, machines, or confined spaces.

Perform rescue, entry, ventilation, extinguishment, overhaul, and salvage activities as assigned.

Maintain skills and knowledge through participation in training and skill maintenance programs.

Assist in the determination of origin and cause of fires.

Respond to medical emergencies and care for injured or ill persons.

Respond to emergency incidents involving the release of and exposure to hazardous materials.

Miscellaneous duties and responsibilities

Maintain equipment, stations, facilities, supplies and grounds in a clean, orderly, and useable condition.

Participate in the care, maintenance, and operation of department equipment.

Receive training and maintain required certifications.

Prepare written or computerized records and reports of activities as required.

Participate in pre-planning, mapping and other activities as assigned.

Maintain a level of physical fitness to safely perform firefighting and other emergency incident tasks.

Perform duties as an acting officer as assigned.

 

Essential Job Functions

Knowledge of modern fire protection methods and procedures.

Knowledge of emergency medical care of the sick or injured.

Knowledge of building construction practices.

Ability to understand, interpret, and properly apply fire safety codes and regulations.

Ability to understand principles and operation of alarm systems, automatic fire sprinkler systems and other relevant technology.

Ability to learn and follow rules, regulations, and operational procedures of the Brownsdale Fire Department.

Ability to learn fire chemistry and principles of fire behavior.

Ability to learn and apply fire suppression principles and techniques.

Ability to make decisions affecting life and property without supervision.

Ability to safely and effectively operate the full range of fire fighting and rescue tools and equipment.

Ability to analyze fire, rescue, hazardous materials, driving, and other hazardous situations and adopt safe and effective courses of action.

Ability to think clearly and act quickly in emergencies.

Demonstrate a high degree of mechanical aptitude.

Ability to impart knowledge of material learned to others.

Ability to deal courteously and effectively with the public.

Ability to establish and maintain cooperative relationships with fellow employees and others contacted in the course of work.

Ability to carry out oral and written instructions promptly and accurately.

Ability to communicate clearly and effectively both orally and in writing.

Ability to adapt to changing work environments, and new expectations, roles and requirements of the position.

Ability to work in an organization which requires exceptional quality and personal accountability.

Ability to work in situations which can be either very structured and autocratic or very self directed and participative.

 

IN COMPLIANCE W/THE AMERICANS W/DISABILITIES ACT, THE FOLLOWING REPRESENTS THE PHYSICAL/ENVIRONMENTAL DEMANDS:

This position requires a majority of time spent standing, walking and lifting.

Weights of objects to be lifted, carried, pushed or pulled may range from ten (10) to over one hundred (100) pounds.

Climbing of ladders, stairs, and trucks are often required as well as movements such as balancing, stooping, kneeling, crouching, crawling, twisting, bending, reaching, handling and feeling.

Simultaneous use of the hands, wrists and fingers is often required.

Excellent sensory skills are important (sight, hearing and speech) as well as the ability to operate various types of vehicles and equipment.

Work is performed both inside and outside with exposure to dust, fumes, noise, heat, cold, heights and glare.

SECTION 24

MEMBER RECORDS

Member records are maintained in the department office. Data is kept in individual personnel files, training files, and relief association personnel files. Information is used to administer member reimbursement and relief association programs, complete state and federal reports, and record work performance and training. No piece of information is retained unless required for a specific purpose. Members have the right to know exactly what data is retained, where it is kept, and how it is used. All member data will be received, retained and disseminated according to the Minnesota Government Data Practices Act.

SECTION 25

SICK LEAVE 

Members are allowed excused absence from scheduled events due to illness.

Members must notify a department officer prior to or as soon as possible regarding an absence from Scheduled meeting or training to be excused.

The appropriate form will be completed by the member as quickly as possible following the training absence to arrange for makeup work or training to be completed.

Brownsdale Volunteer Fire Department may require medical verification, including documentation, from members and their health care providers regarding extended leave due to injury or illness. The member must keep the fire chief informed of their condition and submit a medical certificate if requested by the fire chief.

 

SECTION 26

TERMINAL/REIMBURSEMENT COMPENSATION 

Members leaving the department shall be compensated for all reimbursement accrued to the date of separation.

 

SECTION 27

LEAVE OF ABSENCE 

A member desiring a leave of absence from the department must request permission from the Brownsdale Volunteer Fire Department in writing. The member must state the reasons for the requested leave of absence and the dates of departure and return. When the reason for the leave is medical disability, any request for leave must be accompanied by written medical verification and support.

A member who is absent without authorization will be deemed to be absent without excuse. Three consecutive scheduled events with unexcused absence will be deemed a voluntary resignation.

Unless the Brownsdale Volunteer Fire Department grants an extension due to extraordinary circumstances, a leave of absence may not exceed six months. However, where the reason for the leave is parental leave or some other type of leave for which a longer period is allowed by state or federal law, the Brownsdale Volunteer Fire Department shall grant such additional leave as required by law.

Relief Association benefits will not accrue to members on a leave of absence.

 

SECTION 28

MILITARY LEAVE

(M.S. Sections 192.26 and 192.261) provides that a member of any department who is a member of the National Guard, the Naval Militia, the Officers Reserve Corps, the Naval Reserve, the Marine Corps reserve or any other reserve component of the military or naval forces of the United State, is entitled to a leave of absence without loss of, seniority status, efficiency rating, or relief association benefits for the time such member is engaged in training or active service, not exceeding a total of (15) fifteen days in any calendar year.

The leave of absence applies only in the event the member returns to membership immediately upon being relieved from military or naval service, or is prevented from returning by physical or mental disability or other cause not the fault of the member, or is required by the proper authority to continue in military or naval service beyond the period allowed for the leave of absence.

Notice shall be given to the department at least fifteen working days in advance of the requested leave. Notice may be waived under certain circumstances.

In accordance with State Law, the member shall be granted a leave of absence when called to active duty.

Returning reservists have the right to return to the department and maintain seniority, and status upon completion of active duty in accordance with (M. S. Section 192.261, Subd. 2 and 38 U.S.C. Section 2021 and 2024.

 

SECTION 29

MEDICAL LEAVE/STATUS 

Inability of an member to work due to either sickness or injury as determined by a physician selected by the department shall not result in the loss of status as an member, for purposes of determining seniority, when the member has recovered sufficiently to again perform his or her usual and ordinary duties. However, this shall not apply after a period of nine (9) months. This nine (9) month period may, at the option of the department, be extended. If the member’s physician does not agree with the determination made by the department’s physician, the member may request that his or her physician and the department’s physician select a third physician to make a final determination.

 SECTION 30

SCHOOL CONFERENCES AND FAMILY ACTIVITIES LEAVE

 Members are allowed excused absence from scheduled events to attend school conferences or classroom activities, childcare, pre-kindergarten, or special education related to the member’s child. This leave extends to extended family vacations.

Members must notify a department officer prior to or as soon as possible regarding an absence from Scheduled meeting or training to be excused.

The appropriate form will be completed by the member as quickly as possible following the training absence to arrange for makeup work or training to be completed.

SECTION 31

UNIFORM, CLOTHING AND EQUIPMENT

 Uniforms will consist of a department approved jacket, blue tee shirts, long sleeve tee shirts, mock turtle necks and sweat shirts. Clothing purchases will be made from time to time and are at the discretion of the department.

Issued equipment, pagers, keys, badges, other related items and items which contain the department logo will remain the property of the department regardless of age.

SECTION 32

GROUP INSURANCE PLANS

 All active members, regular or probationary, are entitled to participate in group life insurance programs offered by the department and the Relief Association.

SECTION 33

WORK RULES/CODE OF CONDUCT

In order to provide direction to all department members, to ensure an efficient and effective work environment, and to avoid possible misunderstandings, the department has established a uniform and equitable policy, which establishes work rules. This section describes these rules. The department may issue administrative directives to expand, clarify, or amend these rules at their discretion.

SECTION 34

CONDUCT AS A DEPARTMENT MEMBER

In accepting membership, you have become a representative of the department and are responsible to assisting and serving the citizens for whom you work. A member’s primary responsibility is to serve the residents of our contract area. Members are expected to be courteous at all times and display a positive, polite attitude. They are to be dependable and accountable and adhere to policies, rules and directives of the department and the Brownsdale Volunteer Fire Department. Overall, members should exhibit conduct that is ethical, responsive, and of high standards becoming of a department member.

SECTION 35

FALSIFICATION OF RECORDS

No person shall knowingly make any false statement, certificate, mark, rating, or report in regard to any test, certificate, or appointment held or made under the department personnel system, or in any manner commit or attempt to commit any fraud preventing the impartial execution of the provisions of these policies.

 

SECTION 36

RENDERING OF CONSIDERATION

No person seeking membership to, or promotion in, the department shall either directly or indirectly give, render, or pay any money, service or other valuable consideration to any person, or on account of or in connection with the test, appointment, or promotion, or proposed appointment or promotion.

SECTION 37

EMPLOYMENT

Members may accept employment while a department member only if the following conditions are met. The member submits a notification form describing in detail the duties of the position and potential conflict of interest with department membership and the department approves the employment.

Members are allowed excused absence from scheduled events due to employment obligations.

Members must notify a department officer prior to or as soon as possible regarding an absence from scheduled meeting or training to be excused.

The appropriate form will be completed by the member as quickly as possible following the absence to arrange for makeup work or training to be completed.

 

 

 

 

 

 

 

 

SECTION 38

DISCIPLINE

The department is responsible for maintaining compliance with department standards of member conduct. Most members want to be part of an orderly, well-organized productive group and do not object to the establishment of rules and standards of behavior. The objective of this policy is to establish a standard disciplinary process for members of the Brownsdale Volunteer Fire Department.

Department members are expected to fulfill their duties and responsibilities at the level required, including observance of rules and standards of conduct. Failure to do so may result in disciplinary action.

Discipline will be administered in a non-discriminatory manner. Members may request a hearing in accordance with the grievance procedure if they feel the discipline is either unjust or disproportionate to the offense committed. A department member will investigate any allegation for which disciplinary action might be based before any disciplinary action is taken.

 

SECTION 39

DISCIPLINE PROCESS

The Brownsdale Volunteer Fire Department will normally use progressive discipline. There may be circumstances that warrant deviation from the suggested or where progressive discipline is not appropriate. The normal process is as follows:

1. Oral Warning-Oral warnings should normally be given for first infractions to clarify expectations and put the member on notice that the performance or behavior needs to change, and what the change must be. There may be times where the first infraction is so serious that an oral warning may be insufficient.

2. Written Warning-A written warning shall normally state the reason for the warning along with a description of the events/problems that led to the warning. It shall normally describe actions taken by the department to correct the problem, if applicable, including any timetables or goals set for improvement. It will indicate further disciplinary action that could result if the problem continues or related problems occur. The warning will be given to the member to sign acknowledging that he/she has received the warning, with a copy to keep. A copy will also be placed in the member’s personnel file.

Written warnings are more serious than oral warnings and normally follow oral warnings when the problem is not corrected or the behavior is not consistently improved. Serious infractions may require skipping either the oral or written warnings or both.

3. Suspension -The member will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. Upon the member’s return, the member will be given a written statement outlining further disciplinary action possible should the problem continue or reoccur. A copy of the written document shall be placed in the member’s personnel file.

4. An member may be suspended pending an investigation of an allegation. If the allegation is proven false after the investigation, the relevant written document will be removed from the personnel file and the member will receive any reimbursement to which he/she would have been due had the suspension not taken place.

5. For any second suspension, for the same individual, the Department shall review the reasons for the suspension and upon review, will make a decision as to the future statues of the member and his/her membership with the department.

6. Dismissal-The department may dismiss any member following a suspension. The dismissal notice shall be in writing and shall contain the reason for dismissal. Any dismissal would require a 2/3 majority vote of the department.

7. Subject to state law on veteran’s preference and (M.S. Sections 181.931 to 181.935), the department may dismiss an member for substandard work performance, behavior not in keeping with department standards; or if in their judgment the member is unsuited to membership with the department.

Members should be advised of the department’s expectations including specific performance expectations associated with their individual position as well as general expectations for all members in the department.

Regular members shall have a right to a hearing in cases of suspensions, dismissals, or demotions, upon written request of the member within five days of the date of the request, unless the member and the department mutually agree to another date. Removal of veterans may be made only for incompetence or misconduct shown after a hearing with due notice (M.S. Section 197.46).

SECTION 40

SEXUAL HARASSMENT

The department is committed to providing an environment free of harassment and discrimination. In keeping with this commitment, the department maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment.

This policy statement is intended to make all members sensitive to the matter of sexual harassment, to express the department’s strong disapproval of unlawful sexual harassment, to advise members of their behavioral obligations and to inform them of their rights.

To provide the members with a better understanding of what constitutes sexual harassment, the following definition, based on Minnesota Statutes, is provided.

Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when:

Submission to the conduct or communication is made a term of condition, either explicitly or implicitly, of obtaining membership, public accommodations, or public services, education or housing.

Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions effecting that individual’s membership, public services, education or housing.

That conduct or communication has the purpose or effect of substantially interfering with an individual’s membership, public accommodations or public services, education, or housing or creating an intimidating, hostile, or offensive membership, public accommodations, public services, educational, or housing environment and in the case of membership the department knows or should have known of the existence of the harassment and fails to take timely and appropriate action.

Examples of inappropriate conduct include but are not limited to: unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups repeated and unwelcome requests for dates or sexual favors; sexual gesture or any indication, expressed or implied, that job security or any other condition of membership depends on submission to or rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress.

The Brownsdale Volunteer Fire Department recognizes the need to educate its members on the subject of sexual harassment and stand committed to provide information and training. All members are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible discharge. Each situation will be evaluated on a case-by-case basis depending on the severity and circumstances involved.

In order for a sexual harassment issue to be addressed, it must be brought to the attention of the fire chief. In order for action to be taken, information must be forwarded to the appropriate level of management.

An member who believes he or she has been harassed by a co-worker, supervisor, or agent of the department, should promptly report the facts of the incident or incidents and the names of the individuals involved to his or her supervisor, department Attorney, or Department Member.

Supervisors should immediately report any incidents of sexual harassment to the fire chief. The fire chief will investigate such claims and take appropriate action. In addition to notifying one of the above persons and stating the nature of the harassment, the member is also urged to take the following steps.

Make it clear to the harasser that the conduct is unwelcome and document that conversation;

Document the occurrences of harassment;

Submit the documented complaints to your supervisor, or fire chief. We urge the member to put the complaint in writing;

Document any further harassment or reprisals that occur after the complaint is made.

Members have the right to raise the issue of sexual harassment and to file complaints with respect to such harassment without reprisal. The department recognizes that there are inherent difficulties in developing evidence and maintaining close working relationships among members in instances where harassment has occurred. Because of this, the department urges that conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and initial counseling, if appropriate.

Management has the obligation to provide an environment free of sexual harassment. The department is obligated to prevent and correct unlawful harassment in a manner, which does not abridge the rights of the accused. To accomplish this task, the cooperation of all members is required.

The department, will in all cases, take action to correct any reported harassment to the extent evidence is available to verify the alleged harassment any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible.

SECTION 41

DRUG-FREE WORKPLACE

Brownsdale Volunteer Fire Department Policy of member Use of Alcohol and Other Drugs

I. Introduction

The Brownsdale Volunteer Fire Department recognizes that alcoholism and other drug dependencies are a significant social problem with a potential for causing severe effects to Brownsdale Volunteer Fire Department workforce. The Brownsdale Volunteer Fire Department recognizes that it has a responsibility to maintain a drug free workplace. The Brownsdale Volunteer Fire Department also recognizes that drug dependency may be an illness. Consistent with this understanding, however, The Brownsdale Volunteer Fire Department has an obligation to ensure that its members perform their jobs efficiently, safely and in a professional business like manner.

The purpose of this document is to set for the Brownsdale Volunteer Fire Department’s policy regarding alcohol and other drug use, including unlawful drug use or abuse, in the workplace.

II. Scope of Coverage

This policy is applicable to all members and interns of the Brownsdale Volunteer Fire Department. Questions regarding this policy should be addressed to the fire chief.

III. Definitions

A. “Work-related Alcohol and Other Drug Abuse” is defined as the use of mood-altering drugs, including all forms of alcohol, narcotics, depressants, stimulants, hallucinogens, marijuana or the use of prescription drugs when resulting behavior or appearance adversely affects work performance.

B. “Adversely Affects Work Performance” and “Under the Influence” shall be determined to be present if the member is perceptibly impaired: has impaired alertness, coordination, reactions, responses or effort; if the member’s condition threatens the safety of him/herself or others; or if the member’s condition or behavior presents the appearance of unprofessional or irresponsible conduct detrimental to the public’s perception of the Brownsdale Volunteer Fire Department as a department as determined by the supervisor or others observing the member.

C. “Controlled Substances” means those substances whose distribution is controlled by Regulation or statute including, but not limited to narcotics, depressants, stimulants, hallucinogens and cannabis.

D. “Mood-altering” or “Alter” means changed behavior, which may limit an member’s ability to safely and efficiently perform his/her job duties, or poses a threat to the safety of the member or others.

IV. Statement of the Brownsdale Volunteer Fire Department Policy

The Brownsdale Volunteer Fire Department is committed to providing its members with safe working conditions and promoting programs which encourage high standards of member health. All members are expected to be in suitable mental and physical condition while working and perform their jobs in satisfactory fashion. In instances in which the use of mood altering chemicals (alcohol or other drugs) interferes with these goals, appropriate action will be taken.

It is recognized the off-the-job, as well as on-the-job, involvement with alcohol, drugs, and/or mood altering chemicals can have an impact; 1) in the work place, 2) safety of others whether in the workplace, or the streets and highways, 3) on other human beings, and 4) our ability to achieve our goal of maintaining a drug free work environment.

Members are expected to work with no alcohol or other drugs (as described in this policy) in their bodies. This requirement is based on the fact that such substances can place individuals under the influence of the drug to some degree, even if the impairment is not readily apparent. The Brownsdale Volunteer Fire Department will not accept the risks or performance problems which substance abuse can create.

V. Consequence of Violations

Violation of this policy may constitute just cause for discipline, including discharge. Each situation will be evaluated on a case-by-case basis depending upon the severity and circumstances involved.

VI. Prohibitions

A. No member shall report to work under the influence of alcohol, marijuana, controlled substances, or other drugs which affect hi/her alertness, coordination, reaction, response, judgment, decision-making or safety.

B. No member shall operate, use or drive any equipment, machinery or vehicle of the Brownsdale Volunteer Fire Department while under the influence of alcohol, marijuana, controlled substances, or other mood-altering drugs. Such member is under an affirmative duty to immediately notify his/her supervisor that he/she is not in appropriate mental or physical condition to operate, use or drive Brownsdale Volunteer Fire Department equipment.

C. No member shall unlawfully manufacture, distribute, dispense, possess, transfer, or use a controlled substance in the workplace or wherever the Brownsdale Volunteer Fire Department work is being performed.

D. During work, while on Brownsdale Volunteer Fire Department business, no member shall use, sell, possess or transfer alcoholic beverages, with the following exceptions:

Consumption, possession, sale or purchase of alcohol when authorized by the department.

Possession of alcohol while being transported in a Brownsdale Volunteer Fire Department vehicle in compliance with applicable statutory requirements.

Possession of alcohol while in an member’s personal vehicle on department premises in compliance with applicable statutory requirements.

Additionally, members shall not participate in these activities during rest breaks.

E. Engaging in off-duty sale, purchase, transfer, use or possession of illegal drugs or controlled substances may have a negative effect on an member’s ability to perform his/her work for the Brownsdale Volunteer Fire Department. In such circumstances, the member is subject to discipline.

F. When an member is taking medically authorized drugs or other substances which may alter job performance, as defined above, the member is under an affirmative duty to notify the appropriate supervisor of his/her temporary inability to perform the job duties of his/her position.

G. Members are discouraged from consuming alcoholic beverages during lunch or dinner meals when returning immediately thereafter to perform work on behalf of the Brownsdale Volunteer Fire Department. Members are advised that in any situation subsequent to the intake of alcohol where the member must continue conducting Brownsdale Volunteer Fire Department business, any member whose condition or behavior adversely affects his/her work performance shall be subject to possible discipline, up to and including discharge.

H. The Brownsdale Volunteer Fire Department will not reimburse any member for alcohol consumed at meetings, meals or other functions where the member is representing the Brownsdale Volunteer Fire Department.

VII. Chemical Abuse

Any member whose use of mood altering chemicals described above which results in:

1. Excessive absenteeism or tardiness

2. Accidents

3. Below average performance

4. Erratic or irrational behavior

Will be referred to the department for resolution. When rehabilitation is offered, and the member refuses or fails rehabilitation, he or she shall be subject to discipline up to and including discharge.

VIII.  Drug and Alcohol Screening

Drug and alcohol screening tests will be required and members requested to sign a consent/release form authorizing the screening test and the submission of its results to the department under the following conditions:

A. Fitness of Duty-members whose performance indicates they are unfit for duty and show unacceptable behavior as described in this policy will be subject to a Drug and Alcohol screening test. Members who refuse to submit to the screening test or sign a Consent/Release form may be subject to discharge.

B. Any kind of accident – whether by motor vehicle equipment or other while on duty or on department business, and as such must be reported under Workman’s Compensation and/or O.S.H.A. requirements, will subject the member to screening test at once or within 24 hours of accident occurrence. Members who refuse to submit to the screening test or sign a consent/release form may be subject to discharge. Accidents may show the member taking unnecessary risks and/or ruthlessly endangering the safety of others.

Screening Results-A mood altering chemical screening test, which indicates the presence of prohibited substances in an members system, will result in the member being asked to have an assessment made by a qualified chemical dependency counselor. The results of this assessment may require the member to immediately enroll and participate in a recognized rehabilitation program. Refusal to seek this help may result in disciplinary action up to and including discharge.

IX.MEMBER Assistance Plan

Members with personal mood altering chemical problems are encouraged to request assistance from the Brownsdale Volunteer Fire Department. Participation is treated on a confidential basis. Voluntary participation in a drug or alcohol rehabilitation program will not involve disciplinary action by the Brownsdale Volunteer Fire Department. However, members found to have violated the Brownsdale Volunteer Fire Department’s policy will receive assistance at the members own expense.

In any test for evidence of drug or alcohol use, any positive test will be confirmed using a second, different testing method. Upon notice to an member of a confirmed positive test 1) within three working days the member or job applicant may submit information to the department for the purpose of explaining the positive test results, and 2) within five working days the member or job applicant may in writing request a confirmatory retest (at the member’s or applicant expense) or the medical specimen tested, to be performed by either the original testing laboratory or another laboratory chosen by the member or applicant and meeting the requirement of applicable law.

X. Federal Grant members

Each member engaged in the performance of work on federal grants or contracts is requited to notify the Brownsdale Volunteer Fire Department of any criminal drug statute conviction for a violation occurring in the workplace no later than (5) five days after such conviction.

 

SECTION 42

EXPOSURE TO HAZARDOUS SUBSTANCE

All members and community have the right to know what Chemical or Chemicals are in use or stored by the Brownsdale Volunteer Fire Dept. Any member routinely exposed to hazardous substances or harmful physical agents as defined in the Minnesota member Right to Know Act of 1983 (Laws 1983, Ch.316, M.S. Section 182.65-182.675) shall be trained before being assigned or reassigned work exposing the member to such substances or agents and shall be given training annually thereafter. Training shall include an explanation of how and where information about hazards is stored in the workplace, how the hazards are labeled, and where to obtain specific information.

Material Safety Data Sheets (MSDS) is a document that contains information on the potential health effects of exposure to chemicals, or other potentially dangerous substances, and on safe working procedures users should adhere to when handling chemical products. All chemicals that are being used or stored in facility will have a current MSDS that is located in the MSDS binder. The binder will be kept in a visible area.

 

SECTION 43

GRIEVANCE POLICY

It is the policy of the department, insofar as possible, to prevent the occurrence of grievances and deal promptly with those, which occur. When any member grievance comes to the attention of a supervisory member, the supervisor shall discuss all relevant circumstances with the member (and his or her representative if the member so desires), consider and examine the causes of the grievance, and attempt to resolve it to the extent of the supervisor’s authority.

If the grievance is not dealt with satisfactorily at that level, the grievance must be put in writing. It may then be carried up to the next higher administrative level, including the department membership and/or attorney. If the grievance relates to sexual harassment, this procedure shall not apply. The grievance procedure set out in the sexual harassment policy shall take precedence.

SECTION 44

RESIGNATION

Any member wishing to leave the department in good standing shall submit a written resignation to the fire chief at least 14 calendar days before leaving. The resignation must state the effective date of the resignation and the reason for leaving. The department may waive the notice requirement if it is determined to be in the best interest of the department. Failure to comply with the procedure may be considered cause for denying future membership with the department and denying reimbursement pay.

The department as a resignation will consider unauthorized absence from three scheduled events, not in good standing. The department may waive this rule; if in his or her judgment, extenuating circumstances warrant such behavior. Final acceptance of resignations will be given by the department at either a regular or special meeting.

SECTION 45

HONOR ROLL LIST

Retiring members who leave the department in good standing after completing 20 plus consecutive years of service or have retired on a medical leave will be recognized at the annual appreciation dinner held in January. All eligible members’ names will be added to the added to the honor roll plaque maintained in the fire hall.

 

SECTION 46

SAFETY

When a member, in the performance of his or her duties, encounters a situation believed to be in violation of job safety or health rules, which threatens physical harm or where an imminent danger exists, the member should take the following steps:

Step 1. The member should take corrective action within his or her own responsibility and authority, which will alleviate the hazard.

Step 2. The member should present and discuss the concern with the fire chief or the person in charge if the fire chief is unavailable. It is expected that the majority of situations or problems can be corrected or resolved within these first two steps, particularly if communications are kept positive and constructive.

Step 3. A second member may be consulted if the member believes he/she needs support in his/her actions or discussions.

Note: The above three steps keep the problem and its solution within the department’s operations. These procedures promote positive department/member relationships, reduce the threat for outside intervention, and minimize the need for grievance proceedings. The objective of this process is to assist in resolving the problem and precludes the necessity of grievance or disciplinary procedures.

Step 4. The member has the right of complaint to state of federal authorities if, at any time, it is felt that the member has been treated unfairly or an alleged imminent danger exists or continues to exist.

B. Safety Meetings.

The department shall provide safety training as required by State and Federal law. This training shall include, but not be limited to “Right to Know” and any other subject applicable to the specific job description. Members may suggest additional training that may be in the best interest of the member and department regarding safety.

C. Safety Accident Reporting.

Workers compensation benefits and OSHA (job safety laws) require that all on the job accidents and sickness be reported as soon as possible by the member, or on behalf of the injured or sick member, to the department.

The Brownsdale Volunteer Fire Department has enrolled in a worker’s compensation certified managed care plan with the Minnesota League of Cities Insurance Trust (MLCIT). This plan may require you to be treated by a designated provider at the request of MLCIT. In the event you do not wish to use a designated provider you must follow the procedures as outlined in the contract with MLCIT to appeal the use of a designated provider.

 

Where safety equipment is required by federal, state, or local rules and regulations, it shall be a condition of membership that the member wears such equipment.

D. Safety Glasses.

The department will provide safety eyewear for members. The department will not replace glasses that are damaged due to neglect or misuse.

 

SECTION 47

SMOKING

In the interest of good health, the department discourages members from smoking. The Minnesota Clean Indoor Air Act governs smoking within department buildings, offices, and work sites. Smoking will not be allowed in any vehicle owned by the Brownsdale Volunteer Fire Department. Approved smoking area must be clearly designated. There will be no smoking in areas not designated as smoking areas. If smoking results in discomfort to others, smokers are required to stop smoking. Smoking in non-approved areas may result in disciplinary action.

 

SECTION 48

REIMBURSEMENT FOR CONTINUING EDUCATION COSTS

The department shall pay necessary and reasonable expenses incurred by member to attend training sessions or conferences. These training sessions must be authorized by the department prior to attendance. The training must be of direct benefit to the member in their position with the department. Eligible expenses are described below:

1. Registration fees

2. Lodging costs if overnight is authorized

3. Mileage costs at current department rate if department vehicle is not used

 

 

 

 

SECTION 49

TRAINING AND STATE LICENSE REQUIRED

Members are required to complete, at a minimum, the Fire Fighter One. These courses are offered by the Riverland Community College on a by need basis to our department and neighboring community departments. At which time the department members agree that the course is offered at a reasonable location, all members needing the course will attend the classes. Members enrolled in this course must attend all classes and receive passing scores to complete the training and receive a Certificate of Achievement from the State of Minnesota and the training institution. Testing and attendance standards for this course are at the discretion of the Riverland Training Coordinator. Any makeup classes or re-testing must be completed at the member’s expense, and the Certificate of Achievement must be received within one year from the day the final exam is given to that class. Members failing to do this are subject to disciplinary measures. The department training officer is responsible for maintaining the training records. The department training officer is also responsible for coordinating the training and makeup classes for the members with the Riverland Training Coordinator. All members prior to participating in any interior structural firefighting operations require this training. Members completing their probationary period and Fire Fighter One Certification are required to apply for state licensure.

 

SECTION 50

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

This is to affirm the Brownsdale Volunteer Fire Department policy of providing Equal Opportunity to all members and applicants for membership in accordance with all applicable Equal Opportunity/Affirmative Action laws, directives and regulations of Federal state, and local governing bodies or agencies thereof, specifically Minnesota Statutes 363.

The Brownsdale Volunteer Fire Department will not discriminate against or harass any member or applicant for membership because of race, color, creed, religion, national origin, sex, disability, age, and marital status with regard to public assistance.

The Brownsdale Volunteer Fire Department will take Affirmative Action to ensure that all membership practices are free to such discrimination. Such membership practices may include, but are not limited to, the following: hiring, upgrading, demotion, recruitment or recruitment advertising, selection, disciplinary action, termination, rates of reimbursement and selection for training.

The Brownsdale Volunteer Fire Department will commit the necessary time and resources, both financial and human, to achieve goals of Equal Opportunity and Affirmative Action.

The Brownsdale Volunteer Fire Department will evaluate the performance of its management and supervisory personnel on the basis of their involvement in achieving these Affirmative Action objectives as well as other established criteria. Any member of the department who does not comply with the Equal membership Opportunity Policies and Procedures as set forth in this Statement and Plan may be subject to disciplinary action.

The Brownsdale Volunteer Fire Department has appointed the fire chief to manage the Equal Opportunity Program. Responsibilities will include monitoring all Equal Opportunity activities and reporting the effectiveness of the Affirmative Action Program, as required by Federal, State, and Local agencies.

 

SECTION 51

PERFORMANCE APPRAISAL

Periodic, written evaluations of performance of assigned duties and responsibilities should be made for all members including members in their learning period. These ratings will normally be conducted by the department. The evaluations should be discussed with the member and the written evaluation signed by the member and department.

Copies of these evaluations should be kept in the member’s personnel file as long as the member is employed with the department members have the right to prepare additional written comments, if they so desire, and these will be attached to the written evaluation and placed in the file. The Minnesota Data Privacy Act governs access to these records.

 

SECTION 52

POLICY AUTHORITY

This policy shall be in full force and effect from the date of publication of the department action approving this document. Changes can be made at the discretion of the department by resolution following normal adoption procedures. The department is responsible for interpretation of these policies.

 

 

 

 

 

 

 

SECTION 53

COMPUTER AND INTERNET USE

The purpose of this directive is to safeguard Brownsdale Volunteer Fire Department Computers, Software and Network Server from unauthorized access and vulnerability to viruses. Member use of the Internet and Computers must be able to withstand public scrutiny without embarrassment to the Brownsdale Volunteer Fire Department. The Brownsdale Volunteer Fire Department recognizes that the department is the owner of its computers and software and reserves the right to limit their use by members. The adverse impact of misuse or visiting inappropriate websites poses a potential threat to the confidence of the public in our abilities. members all follow the same standards of reasonableness, courtesy, common sense, and legal responsibility expected in other modes of communication. The following requirements are applicable to the use of department owned computers by all members of the Brownsdale Volunteer Fire Department

Members for the Brownsdale Volunteer Fire Department are encouraged to utilize to their fullest capacity, department computers, software, the internet, and the like in the normal scope of their duties. Preparation of department reports, searching databases, scanning photographs are recognized as activities that contribute to the mission of the Brownsdale Volunteer Fire Department. In addition, visiting appropriate department-related websites to obtain up-to-date information that may affect the member’s duties is also encouraged.

 

The following uses of the Internet are prohibited:

Illegal activities-

Gambling, Wagering, betting or selling-

Harassment and illegal discrimination-

Fund raising for any purpose unless authorized by the department Administrator-

Commercial activities, e.g. personal for-profit-

Promotion of political or religious positions or activities-

Receipt, storage, or transmission or racist, sexist, obscene, or pornographic information-

Non-department member use

Self-membership business promotion or transaction-

 

Use of department owned computers and Internet service shall not be used for downloading of any non-work related websites. department owned computers shall not be used for personal shopping, job searches, dating services, chat rooms, or unauthorized e-mail or hot mail. Under no circumstances shall pornographic websites or websites that contain full or partial nudity be accessed unless specifically mandated by a case investigation. Web sites that the user knows contain pornographic reproductions shall be deleted immediately.

Software

All department computer workstations have been equipped with the software necessary to browse the Internet and to access business related content. Downloading software from the Internet may introduce viruses; present compatibility problems in the computer network, and infringe copyrights. Members shall not download software from the Internet without approval of the department.

Members shall not install outside software on department-owned computers. If an member believes that upgrades to the computer system would assist department members with access to the Internet, the member should contact the department.

Monitoring

Anytime a person visits an Internet site an electronic fingerprint is made of the visit. The visit and status of the visitor as a Brownsdale Volunteer Fire Department member, are recorded electronically by both the agency and the person maintaining the website. The Brownsdale Volunteer Fire Department maintains the right to monitor all member Internet activity, as permitted by law.

Privacy Issues

Data that the agency maintains electronically is government data subject to classification and access under the Minnesota Government Date Practices Act, Minnesota Statutes, and Chapter 13. Members should understand that electronic data are not completely secure, and the Internet transactions including those that members delete or erase from their own files, may be backed up or recorded, or stored centrally. Such data may be retrieved and viewed by others at a later date.

Reporting

Members shall report misuse of the Internet to a supervisor. Managers and supervisors are responsible for ensuring the appropriate use of all electronic tools including the internet, through training, supervising, coaching and taking disciplinary action when necessary.

Discipline

Any member who violates this policy may be subject to disciplinary action, up to and including discharge, in accordance with the appropriate labor agreement or plan and other applicable rules or law. Unlawful use may also result in referral for criminal prosecution.

Members who have questions about appropriate use of department computer equipment or what is considered to be an appropriate use of the Internet are encouraged to consult the fire chief or the department with their questions.

 

SECTION 54

Use of Building and Meeting Room


The purpose of this SOG is to distinguish duties, obligations, and accommodations to those wishing to use the building and Meeting Room for private use. Each member wishing to participate in this program must abide by the rules, regulations and conditions below.

 

Members will comply with the station rules related to station duties, cleaning and other responsibilities.

 

Scheduling

The facilities must be reserved through the building committee chairperson as soon as possible to insure availability. Facilities are available on a first come first serve basis.

 

Accommodations  
Bathrooms are provided. All cleaning supplies will be provided for cleaning. A fully working kitchen will be at your disposal for cooking. Local telephone, cable television, and laundry facilities are also provided. Parking on the apron and in Reserved Firefighter and EMS Personnel areas are prohibited,

 

Utilities                                                                                                                                                                                      All utilities will be paid for by the station. However, a donation of $20 will help pay for part of this and other accommodations. 

 

Turnout Gear and Equipment                                                                                                                                           

All gear must be left inside their assigned lockers.  Climbing on or children playing on apparatus is prohibited. You are responsible for all guests using the facilities.  If in any case the building or a piece of equipment or gear is damaged or lost, notify an officer. 

 

Emergency Responses
In the event of an emergency all station guests must stay inside the Meeting Room and not interfere in emergency operations.

 

Failure to follow these rules will lead to a warning, suspension or termination. 

 

SECTION 55

DEPARTMENT OWNED CELL PHONE USE

The purpose of this section is to clarify department owned cell phone use by the member to ensure safety, effective use of the tax dollar and to make the member aware of IRS regulation through a written policy. Cell phones are an effective means of internal, vender and customer service communication and are a useful tool for our field & key personnel. The department provided phones are also an member benefit that needs to be defined.

Costs

Department cell phones come with a variety of features provided within the package designated by the department.

Members are allowed to use cell phones for personal use as long as the total minutes do not exceed the package. Any minutes beyond the package will be billed to the individual assigned that cell phone.

Use of additional features such as any brew applications, roaming charges, text messaging, or any extra feature that may be used at an additional cost to the package purchased by the department will be billed to the assigned member.

Federal Regulation

 

The IRS has deemed personal use of cell phones provided by departments to be fringe benefits and thereby taxable as income. In recent years, IRS audits have required individuals to prove proof of business use of cell phones. Cell phone use is easy to track and numbers can be traced back to listing data. For the member’s own benefit, the use of calling cards or restricting personal calls to land lines or emergency use.

 

 

 

 

 

 

 

 

 

 

 

 SECTION 56

BLOOD BORNE PATHOGENS

The Brownsdale Fire Department Members are engaged in the delivery of medical care in a pre-hospital setting. Job duties are often performed in uncontrolled environments which due lack of time and other factors, do not allow for the application of a complex decision making process to the emergency at hand. It is the policy of the Brownsdale Fire Department to provide training, equipment and develop procedures necessary to minimize the risk of member’s exposure to infectious agents without compromising the care and safety of the public. The Exposure Control Plan sets forth policies, procedures and required protective equipment necessary to protect members from health hazards associated with exposure to blood borne pathogens or other infectious agents in the work place. Minnesota O.S.H.A. requires that public employers in the State take affirmative steps to protect their members from Hepatitis B and (or) HIV virus.

Purpose

 

The purpose of this general order is to establish guidelines that will minimize the exposure members will have to the dangers of the Hepatitis B and/or HIV virus.

Introduction

 

The Exposure Control General Order sets forth policies, procedures and required protective equipment necessary to protect members from health hazards associated with exposure to blood borne pathogens or other infectious agents in the workplace. Minnesota O.S.H.A. requires that public employers in the State take affirmative steps to protect their members from Hepatitis B and/or HIV virus.

Definitions

A. Blood: Human blood, human blood components and products made from blood.

B. Blood borne Pathogens: Pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, Hepatitis B virus (HBV) and Human Immunodeficiency Virus (HIV)

C. Contamination: The presence or reasonable anticipated presence of blood or other potentially infectious materials on an item or surface.

D. Decontamination: The use of physical or chemical means to remove, inactivate or destroy blood borne pathogens on a surface or item to the point where they are no longer capable of transmitting infectious particles, and the surface or item is rendered safe for handling, use or disposal.

E. Occupational Exposure: Reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potentially infectious materials that may result from the performance of a member’s duty.

F. Exposure Incident: A specific eye, mouth, or other mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious materials that result from the performance of a members duties.

G. Significant Exposure: A significant exposure as defined in MSS 144.761 Subdivision 7 is: 1. Contact of broken skin or mucous membrane of emergency medical services personnel with a patient’s blood, amniotic fluid, pericardial fluid, peritoneal fluid, pleural fluid, synovial fluid, cerebrospinal fluid, semen, vaginal secretions, or bodily fluids grossly contaminated with blood.2. A needle stick, scalpel or instrument wound, or other wound inflicted by an object that is contaminated with blood and that is capable of cutting or puncturing the skin of emergency medical services personnel.3. An exposure that occurs by any other method of transmission recognized by contemporary epidemiological standards as a significant exposure.

H. HBV: Hepatitis B virus

I. HIV: Human immunodeficiency virus.

J. Parenteral: Piercing mucous membranes or the skin barrier through such events as needle sticks, human bites, cuts and abrasions.

K. Personal Protective Equipment: Specialized clothing or equipment worn by a member for protection against a blood borne exposure.

L. Potentially Infectious Materials: All of the internal body fluids.

M. Universal Precautions: An approach to infection control where all human blood and certain human body fluids are treated as if known to be infectious for HIV, HBV, and other blood borne pathogens.

Prevention Guidelines

A. Whenever blood or potentially infectious materials are present, the member is required to wear disposable non-latex gloves or decontaminated utility gloves.

B. Whenever CPR is rendered; the member will wear gloves and utilize the proper oxygen equipment including the oxygen mask. An member may use a pocket mask for mouth-to-mouth ventilation if the oxygen equipment is not available for service.

C. The member should wear eye protection, such as goggles, when there is foreseeable potential for spraying blood or other potentially infectious materials.

D. All sharp objects should be assumed to be contaminated and handled with caution. Dispose of them in the appropriate "sharps" container. Broken glassware, which may be contaminated, shall not be picked up directly with the hands. Use mechanical means such as a brush and dustpan tongs and place in a sharp container.

E. If an member has an occupational exposure, then proper follow-up should ensue.

1. All exposures to blood and/or bodily fluids must be reported immediately to the immediate supervisor or Chief so that the exposed member may commence follow-up at a medical treatment center designated by the Department, within 24 hours of the time of the exposure.

2. Soiled disposable protective gear shall be discarded in a safe manner using a biohazard-labeled plastic bag. Gloves should be removed last and turned inside out as they are removed.

3. Wash hands at the earliest opportunity after contact with blood and/or body fluids. If this cannot be completed prior to returning to the vehicle, the use of an antiseptic cleanser or wipe is appropriate, but washing with soap and water after that at the earliest convenience is required.

4. Shower after heavy contamination at the earliest opportunity.

H. Clothing that becomes contaminated with blood and/or body fluids should be removed as soon as possible.

I. Turn Out Gear - Turn Out Gear cleaning is the member’s responsibility. Personal Clothing - Personal Clothing cleaning is the member’s responsibility.

1. If clothing is contaminated, wash as follows:

a. Set machine for full load.

b. Add 1/2-cup bleach and your regular detergent while the machine is filling. You may want to use pretreatment on bloody areas to remove stains, apply with gloves on.

2. Wash contaminated clothing separate from other clothing.

3. Dry as you normally would.

                                       J. Vehicles and other equipment contaminated with blood and/or body fluids shall promptly and thoroughly be cleaned and disinfected with freshly diluted household bleach (one part bleach to ten parts water).

members will immediately report to their immediate supervisor or Chief the following exposures to blood and/or body fluids.

Reporting Procedures:

1. Any puncture of the skin by a needle or other sharp object that has been contaminated, or suspected to be contaminated, with any blood and/or body fluids.

2. Blood and/or body fluids splattered onto mucous membranes (I.E. mouth or eyes)

3. Contamination of open skin (cuts abrasions, blisters) with blood and/or body fluids.

4. Any human bite wound,

The member shall, within 24 hours, complete a "First Report of Injury" form and submit the same to their immediate supervisor or Chief. Additionally, the member may report to the medical center designated by the Department for proper follow-up care. Line 28 of the "First Report of Injury" must contain the following elements

A. Source of person of the exposure

B. Fluid Type exposed to (blood saliva, tissue, etc.).

C. How the exposure occurred (neddlestick, through skin or open wound, in eyes/mouth/nose).

D. Status of HIV/HBV of the source person (if known).

E. Whether medical follow-up by the exposed member was obtained, and if it was not obtained, the reason why.

The member’s immediate supervisor or Chief will provide the Department with a copy of the completed exposure incident report (First Report of Injury). A copy will also be kept with the member’s medical records. Supervisor or Acting Supervisor must complete an Exposure Incident Evaluation Report within 24 hours of their receipt of the "First Report of Injury" from the exposed member. This report is submitted to the Chief.

Training:

 The Brownsdale Fire Department will provide training to members on a regular basis regarding this procedure. Upon request, members will be provided with a copy of the State of Minnesota’s regulations regarding Blood borne Pathogens. If said regulations or this procedure are changed, training regarding these changes will be provided to members as soon as practical.

Treatment:

A. The Brownsdale Fire Department will assume the responsibility for the cost of treatment and/or preventative injections for employees with occupational exposure risk.

B. Employees who decline to accept the Hepatitis vaccination must sign a waiver. Employees that initially decline the vaccination may, at a later date as scheduled by the department, accept the vaccination.

C. Counseling will be made available to any employee who experiences an exposure incident.

Minnesota Statute 144.761, Notice of Exposure and Testing of Emergency Medical Personnel:
This statute outlines unique procedures and rights available to EMS personnel who suffer a "Significant Exposure". Employees should familiarize themselves with this statute so they may invoke its provisions when appropriate. The responsibility and right to use the provisions of this statute rests solely with the employee.

Conclusion

 The Brownsdale Fire Department believes the most effective means of protection against Blood borne Pathogens is prevention. Members must remember the responsibility they have to their own personal safety, as well as their duty to provide emergency health care to the public. Additionally, it is understood that emergency circumstances may preclude elements of this regulation from being strictly complied with by Departmental members

 

SECTION 57

PERSONAL INJURY REPORTING


The purpose of this policy is to establish a standard operating guideline for documenting an injury at non-emergent  or emergency incidents. This policy is applicable to all members of the Brownsdale Volunteer Fire Department who participates in any fire company activities. All members are responsible to report any injuries that occur at non-emergent and emergency incidents. All company personnel are responsible to adhere to the procedure established within this policy. This procedure identifies the standard operating guidelines to aid the person or persons involved injured while  participating in company operations and to insure appropriate documentation and notifications are completed in a timely fashion.

 

Definitions

Officer in Charge-  Highest ranking person that is involved with the incident
Medical Attention-  Any assistance that is given by a 1st Responder, EMT, Paramedic, and/or Hospital.

 

Procedures

INJURED PERSON

1. When an injury occurs the injured person will inform his or her Officer in Charge as soon as possible.
2. Seek medical attention if needed.
3. Complete a Workman’s Compensation Form (see attachment A)
4. Complete an Extraordinary Report (see attachment B)

 

 

OFFICER IN CHARGE

1. Assist the injured person 
2. Ensure the workman’s compensation form and extraordinary reports are completed.
3. Forward the completed originals to Chief within 12 hours.

 

CHIEF

1. Start a folder with Personal Injury Check Off Form (see attachment C)
2. Inform a township supervisor or designee within 24 hours of injury.
3. Copy of workman’s compensation form, extraordinary report and any other pertinent paperwork within 72 hours to the   .       insurance company.
4. If needed establish a Safety Team to collect all facts pertaining to the injury incident.
5. Make formal report for the Department and fire chief on prevention of another injury.
6. Make yearly updates on insurance policy procedures.

 

Attachments:
Attachment A - Workman’s Compensation Form
Attachment B - Extraordinary Report Form
Attachment C - Personal Injury Check Off Form 
 

 

 

 


 

Brownsdale Volunteer Fire Department
402 S. Mill St. PO Box 64. 
Brownsdale, MN 55918 
TEL: 507-567-2616  
WORKMAN’S COMPSENATION/INJURY REPORT

INSTRUCTIONS:  Each member has an employee identification card. It is blue with the yellow words PIRMA  Workers’ Compensation on it. Take the card with you so that you can present it at the hospital, medical facility, physician or pharmacy when you are seeking treatment for your Fire Company injury.  The Township Secretary, Lois Terrell, must be notified  as soon as possible after any injury. Home # 785-3416; Township Bldg. #: 785-5937; fax # is: 785-4774.  BOTH the injured party & the Township Secretary must report accident as soon as possible to insurance company.  IT IS IMPAIRATIVE THAT THE TOWNSHIP IS NOTIFIED AS SOON AS POSSIBLE.  Remember – Your Employer Iis Clinton Township,  NOT  Brownsdale Fire Company.
 

DATE OF ACCIDENT: _______ TIME OF ACCIDENT: ______  DATE & TIME REPORTED _________

MEMBER’S NAME: ____________________________ SSN:______________________

ADDRESS: _______________________________ DOB :___________________

CITY,ST.,ZIP:_______________________________________________________SEX:____

LOCATION WHERE ACCIDENT OCCURED:____________________________________________

TYPE OF ACTIVITY : ________________________________________________________________
CARE PROVIDED: _____ NONE REQUIRED ____ REFUSED ____ FIRST AID ____ OTHER

TRANSPORTED TO MEDICAL FACILITY:  __ PERSONAL VEHICLE __  AMBULANCE  __ OTHER __
TREATMENT BY PHYSICIAN, NAME OF PHYSICIAN: _____________________________________
NAME & ADDRESS OF MEDICAL FACILITY: ____________________________________________
NATURE OF ACCIDENT OR INJURY: _________________________________________________
CAUSE OF INJURY:    __FALL __STRUCK BY OBJECT __LIFTING __BURNS __ SHARP OBJECT         OTHER/EXPLAIN: _______________________________________________________________________________ 
ILLNESS/ EXPLAIN : _______________________________________________________________________________
_______________________________________________________________________________
UNSAFE ACT:  ___YES ___NO       UNSAFE CONDITION: ____ YES   ____NO 
SEVERITY:  ___ DISABLING __ UNKNOWN (FOLLOW UP REQUIRED)  
__ NON-DISABLING    __ FATALITY___BRIEF DESCRIPTION OF ACCIDENT: _______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
RECOMMENDATION FOR PREVENTION  OF RECURRENCE: _______________________________________________________________________________
_______________________________________________________________________________
MEMBER’S EMPLOYER: _________________________________ 

LOST DAYS/HRS OF WORK: ________________

_______________________________________________________________________________
MEMBER’S SIGNATURE DATE     MEMBER’S TELEPONE # 

_____________________________________
CHIEF’S SIGNATURE  DATE

Rev. 05/03/09                            PLEASE PRINT CLEARLY  

Attachment A
 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Extraordinary Incident Report
Brownsdale Volunteer Fire Department

To: Title: ________________________________Date: _____________ Time: ____________
From: (Name Printed): Title: Location of Incident: _____________________________
Member Signature: ___________________________________________________________
Type of Incident: __________________________________________
Members Involved Witnesses _______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
 
 1. Detailed description of the occurrence.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

2.  Actions taken.  (list in chronological order)
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
 

3.  Detailed description of any injuries.
______________________________________________________________________________
______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
 

Signature of Investigating Officer: ________________________________________
 Date: ___________________________
CC: Chief  _____ Assistant Chief  _____  Captain  ____  Lieutenant  ____ 

Attachment B
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BROWNSDALE VOLUNTEER FIRE DEPARTMENT
PERSONAL INJURY CHECK OFF FORM

 

Injury Incident Number:   _____________

Name of Injured Person:_____________________________
 

INJURED PERSON
___   Inform Officer in Charge
___   Seek medical attention
___   Workman’s Comp Form completed
___   Extraordinary Report completed

OFFICER IN CHARGE
___  Assist injured person
___  Ensure all forms are completed
___  Give originals to Chief

CHIEF
___ Start a folder
___  Inform Insurance Company:    

Name______________________       Date________
___  Copy forms to send to Insurance Company Date___________
___  Attach this form to folder
___  If needed establish a Safety Team
___  Need yearly update on insurance from Company  Date__________________
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section 58

SELF CONTAINED BREATHING APPARATUS

PURPOSE AND SCOPE

It is the intent of this procedure to reduce to a comprehensive written document the current practices of the Brownsdale Fire Department as they relate to the purchase, inspection, maintenance and use of self contained breathing apparatus (S.C.B.A.). This document is intended to comply with the requirements of 29 CFR 1910.134.

BREATHING APPARATUS PURCHASE AND SELECTION

All S.C.B.A. purchased and utilized by the Brownsdale Fire Department shall be of open circuit positive pressure design and shall comply with all current applicable standards that exist at the time of purchase. Air cylinders shall be a minimum of 20-minute duration.

MEDICAL CERTIFICATION FOR S.C.B.A. USE

All personnel who are required to wear S.C.B.A. shall be medically evaluated examined and certified on a bbiennial basis. All new personnel shall be tested prior to S.C.B.A. use. Personnel who are not certified are prohibited from S.C.B.A. use.

FACEPIECE FIT TESTING

 All personnel shall on a biennial basis be fit testing using a qualitative testing method. The purpose of this testing shall be to ensure proper face piece size and function. Records of these tests shall be kept in the members Occupational Health file. All new personnel shall be tested prior to S.C.B.A. use.

TRAINING

 All personnel shall receive initial and annual training in the proper use of S.C.B.A. This training shall be in accordance with Office of the State Fire Marshal (O.S.F.M.) and manufacturers guidelines and shall include both basic and emergency procedures. The training of personnel is under the authority of the Training Division. The Training Division shall maintain a list of all personnel trained to wear and operate S.C.B.A.

USE OF S.C.B.A.

1. The atmosphere is hazardous

2. The atmosphere is suspected of being hazardous

3. The atmosphere has the potential to become hazardous

4. During confined space and/or below grade operations

5. In any oxygen deficient atmosphere

6. When instructed to do so by an officer

7. When carbon monoxide levels exceed 50 p.p.m.

Personnel responding to fire incidents shall have their S.C.B.A. strapped on and ready for use (where possible) when reporting to the Incident Commander for assignment. All personnel shall don S.C.B.A. for incidents that require respiratory protection. Personnel operating in S.C.B.A. shall do so in teams of at least two (2). Personnel shall be monitored for fatigue and Dehydration.

For structural firefighting operations, all personnel shall don S.C.B.A. before entering the building. Personnel entering the building shall operate in teams of two (2), in visual or voice contact. At least two (2) additional personnel shall remain outside. The two in / two out standard should be followed unless there is reasonable belief that there is a threat to life on the property. Documentation of deviation from two in / two out shall be included in the fire report narrative. Nothing in this section is meant to preclude firefighters from performing emergency rescue activities before an entire team (two in / two out) has assembled. Absent a potential rescue, firefighters shall begin exterior firefighting operations until sufficient firefighters are assembled at the scene.

S.C.B.A. may be removed after the fire has been knocked down and the building thoroughly ventilated and the air monitored and deemed safe. When S.C.B.A. is removed, they shall not be dropped or left in the building where they may be subject to damage. S.C.B.A. will be returned to a central staging area for service or returned to their respective apparatus. Personnel operating outside in the contaminated air are not required to wear S.C.B.A. Command officers shall not be required to wear S.C.B.A. while acting in an incident command capacity. However, entry into a contaminated atmosphere in a fire structure or other area of danger shall mandate the wearing of S.C.B.A. by those command officers.

It is understood that extenuating circumstances may prevail, as regard to S.C.B.A. use, at certain incidents and these will be considered by company officers on an individual basis.

Extreme caution shall be used during the filling of cylinders and the use of fragmentation devices, when available, is Mandatory.

INSPECTION AND MAINTENANCE

 

All S.C.B.A.shall be inspected by the wearer. Engineers are responsible for inspection of extra S.C.B.A. and reserve cylinders.

Inspection shall consist of the following:

Air pressure 2200 psi minimum

Visual inspection of straps and harness

High-pressure hose and connectors are tight

Unit is clean and secured properly

The PASS device is present and in working condition

MONTHLY INSPECTION AND MAINTENANCE

The department's S.C.B.A. maintenance personnel shall perform the following monthly inspections:

Check the entire unit for deteriorated components, air tightness of cylinders and valves, gauge comparison, reducing valve and bypass valve operation, regulator, and low air alarm.

PASS device performance test to manufacturer’s specifications.

 

ANNUAL INSPECTION AND MAINTENANCE

Annual inspection and servicing of S.C.B.A. shall be completed by qualified personnel in accordance with manufacturers recommendations.

 

AFTER USE INSPECTION

After every use of an S.C.B.A. the wearer shall be responsible for the following:

Fill cylinder(s) to the correct pressure

Clean unit of dirt and visual inspect for damage

Perform the daily check and secure unit.

 

STORAGE OF S.C.B.A.

All units shall be properly secured in the brackets provided on each vehicle. Stationary cascade cylinders shall be properly chained or otherwise secured against falling. Spare air cylinders shall be stored in brackets or holders provided and shall not be stored loose or where there may be risk of damage. S.C.B.A. and spare cylinders other than on apparatus shall be kept in a heated environment and protected from freezing. At fire scenes and incidents of substantial duration engineers shall make efforts to keep S.C.B.A. from freezing after use by storing in the heated areas of the vehicle (where and when practical).

 

FACEPIECE INSPECTION AND MAINTENANCE

All personnel are issued an individual face piece with face piece bag for storage. The maintenance and inspection is the responsibility of the wearer. These masks shall be maintained in a clean, dry and usable condition.

Care of the mask is as follows:

Masks and hoses may be cleaned in any mild soap/disinfectant solution by submerging them.

After getting the mask wet it is important that it be thoroughly dried using non-heated air and hanging it in a fashion that water cannot get trapped.

Masks shall be stored in the bag provided and kept with the turnout gear at all times.

Each mask will be checked by its owner at the beginning of each shift and after each use. If there is any problem with the mask affix a tag to it and indicate the problem. Forward the mask to the assigned S.C.B.A. maintenance person for service. Face piece inspection entails examination of the mask for damage, proper exhalation valve operation, tight seal and nose cup properly installed.

 

HYDROSTATIC TESTING OF CYLINDERS

All aluminum air cylinders shall be hydrostatically tested every 5 years from the date of manufacture. All composite cylinders shall be hydrostatically tested every 3 years from the date of manufacture. No cylinder shall be used which is out of Hydrostatic testing date.

 

AIR QUALITY TESTING

All breathing air used in S.C.B.A. and produced by mobile and/or stationary compressors shall be a minimum of Grade D or E. Compliance with this requirement shall be achieved through annual testing of all compressors for air purity through a third party authorized laboratory. All mobile compressors shall have carbon monoxide sensors capable of automatically shutting down air production when such gas is detected. All department compressors shall be maintained and serviced at least annually to insure optimum operation and air purity. Qualified personnel or an authorized third party shall change oil, replace filters and otherwise perform maintenance per manufacturer’s recommendations.

 

RECORDS AND REPORTS

Requests for service or repair shall be submitted on the applicable form and forwarded to the assigned S.C.B.A. maintenance person. Records of inspections shall be completed on the applicable form and submitted to the assigned S.C.B.A. maintenance person.

 

S.C.B.A. PROGRAM EVALUATION

 The department shall annually review the S.C.B.A. Respiratory Protection Program for the purpose of determining the need to upgrade or change various aspects of the program. Further, an annual review of these policies and procedures shall be conducted to ensure they are being followed, and to make necessary adjustments for the effective operation of the program.

 

 

 

SECTION 59

MEETING PROCEDURE

 All regular meetings are held on the second Monday of the month at 7:00 p.m. except on holidays. The meeting will be rescheduled to the following Monday with advanced notice given. Eleven members shall constitute a quorum for any business transaction.

 

All regular training will be held on the fourth Wednesday of the month at 7:00 p.m. except on holidays. Training will be rescheduled with advanced notice given.

 

The election of officers will take place at the Annual January meeting allowing the newly elected officers to take office immediately following the annual meeting. All officers will hold office for a period of one year with the exception of the Treasurer and Secretary which will be for two years. These offices will be elected in opposite years. Election shall be by ballot and majority rules. For voting the assistant chief will take over duties until the Chief’s position is filled. Then the chief would take over until all offices are filled. Should a vacancy occur during the year, the position will be filled by election at he next regular meeting. The order of election is: Chief, Assistant Chief, Capitan, Lieutenant, Secretary, and Treasurer.

 

The chief shall preside at all meetings, oversee training and call special meetings as deemed necessary for the welfare of the department.

 

The secretary shall keep records of all proceedings, roll call, record absences, and provide notices of all activities as necessary. All records shall be permanent.

 

A member preparing amendments to this section shall submit the exact meaning of proposed amendment in writing at a regular meeting and voted on at the next monthly meeting. If a vote is carried by 2/3 majority present , it shall be declared adopted and form printed to add to the policy book.

Meeting will be conducted under Roberts Rules of Order.

 

Meetings will be conducted in with the following order of business

Roll Call

Reading of Minutes

Treasurers Report

Election of Officers

Old Business

New Business

Committee Issues

Any Other Business For The Good of the Department

 

Notice of special meeting will be made by radio pager and or text messaging by phone or e-mail at least 24 hours prior to the meeting

 

Members are not excused from a meeting, function or duty until released by an officer.

 

The Fire Chief does not vote except to break a tie or when a majority vote is required and shall impose penalties if in order.

 

Any member who desires the floor to offer a motion must address himself to the chair. All motions must be presented and seconded, or will not be considered,

 

 All motions made and seconded must be presented to the department for discussion then voted on accordingly. When there is a motion every member shall vote upon issue either for or against.

 

Probationary members do not vote on issues of the department until the 6 month probation period has passed.

 

 

 

 

 

 

 

 

 

 

 

SECTION 60

GENERAL ORDERS - OPERATING GUIDELINE

 These procedures are recommended guidelines for Brownsdale Fire Department personnel to follow in responding to an emergency incident. Due to the different types of responses required of the fire department, individuals may need to adapt these guidelines as necessary to meet the needs of the situation. At no time is an individual to deviate from these standards in a manner that is obviously irresponsible and constitutes an undue safety hazard to themselves or others as a result of their actions. The Fire Chief and commanding officers depending upon the severity will deal with such occurrences.

 

 SECTION 61

FIRE DEPARTMENT OFFICER AUTHORITY

 The Chief, Assistant Chief, and Company Officers shall inspect members for compliance with safety standards. When deficiencies are detected, the member violating the standards shall be asked to correct the deficiency. Additionally, the officer will report this situation to the Chief. Should the member refuse to comply they will be subject to discipline procedures as described in Section35.

SECTION 62

MUTUAL AID RESPONSES AND COMMAND

 When responding to a mutual aid request, a Brownsdale Fire Department command officer will report to the requesting department’s chief officer and then assign Brownsdale Fire Department personnel as needed. Those assigned members will then supplement and work within the command structure of the requesting department’s organizational structure until released. All Brownsdale Fire Department personnel, regardless of arrival time are expected to first report in to the Brownsdale Command officer and then are assigned a duty to perform. In no case are they to respond without accounting for their presence upon arrival at the scene, unless an immediate life threatening condition exists and cannot be dealt with by anyone else before reporting to their officer. When on a mutual aid call the Brownsdale Fire Department receives an alarm within their service area, the commanding officer will dispatch any available units and/or request additional mutual aid for the incident.

 SECTION 63

USE OF RADIO EQUIPMENT

 A radio pager will be issued to all members upon joining the department. Since the pager is the only means of communication with personnel available for callout it is to be worn by all personnel within service range to insure an adequate response to an emergency. It is the responsibility of the member to insure the pager is in working order. This is accomplished by monitoring the test page set off by the LEC at 3:00 PM daily. Damaged equipment shall be brought to the attention of the Fire Chief or officers for replacement/repairs.

 

A portable radio will be issued to all members upon joining the department to carry for communication. Since the portable radio is a valuable tool during callout, members should carry the radio while responding to a callout. It is the responsibility of the member to insure the portable radio is available and in working order. This is accomplished by monitoring the test page set off by the LEC at 3:00 PM daily and bi-weekly radio checks. Damaged equipment shall be brought to the attention of the Fire Chief or officers for replacement/repairs.

 

Radios in vehicles should be turned on and operational anytime the vehicle is in use. It is preferred that these radios be left in the scan mode to monitor all radio traffic that may be pertinent to a particular response. It is recognized that this may need to be deviated from due to the amount of radio traffic on the system.

 

Good radio communication is essential for the management of any emergency scene. To insure continuity, certain protocol should be used while operating any radio equipment. Maintain radio volume to allow it to be heard by all responding members in your group. When talking on a radio, maintain about 2 inches distance from your mouth to the microphone. Press the push to talk button, wait for three seconds then speak in a clear voice. Please note that hollering into a microphone will not increase range or performance but will distort the audio quality. Once you have finished your message release the push to talk button and wait for a response.

 

Our radios have been assigned specific channels for specific purposes. The following is a list of these channels and their intended use.  

 

MODE A

Channel 1, Brownsdale Fire Main is used for day to day department operations. A typical use for this channel would be to coordinate a response to a scene while in route or communications between tanker trucks during a water shuttle operation. This channel would also be used for communications from the Brownsdale Base Station to all trucks and incident command.  This channel is repeated from equipment located atop the Brownsdale water tower

 

Channel 2, County Fire is used for delivering all paging signals from dispatch to pager units and portable radios. This channel will be used exclusively for acknowledging a page or communicating with dispatch during a response. All traffic on this channel should be kept to a minimum to insure the channels availability to other departments in the county. The incident command is responsible for monitoring this channel during an incident. 

 

Channel 3, Statewide Fire is used for incidents requiring mutual aid to or from departments outside Mower County. A typical use for this channel would be to coordinate operations on a scene or while in route. It may also be used for communications between tanker trucks during a water shuttle operation using tankers from mutual aid departments. Traffic on this channel should be kept to a minimum to insure the channels availability to other departments.  

 

Channel 4, Minnesota State Emergency Frequency is used for incidents requiring assistance to or from other agencies or services. A typical use for this channel would be to coordinate landing zone operations on a scene requiring the landing of Mayo One Air Ambulance. Traffic on this channel should be kept to a minimum to insure the channels availability to other departments.

 

Channel 5, Fire Ground Red is the primary channel used for tactical operations on the fire ground. A typical use for this channel would be for communications from an interior attack team to the incident commander. This channel is shared with other departments in Mower County and is used at the incident commander’s discretion.

 

Channel 6, Fire Ground Blue is the secondary channel used for tactical operations on the fire ground. A typical use for this channel would be for communications from a ventilation team to the incident commander after Fire Ground Red is assigned to another group. This channel is shared with other departments in Mower County and is used at the incident commander’s discretion.

 

Channel 7, Fire Ground White is the third channel used for tactical operations on the fire ground. A typical use for this channel would be for communications between officers to the incident commander after Fire Ground Red and Blue have been assigned other groups. This channel is Austin Fire’s primary tactical channel and is also shared with other departments in Mower County and is used at the incident commander’s discretion.

 

Channel 8, Austin Gold Cross used exclusively for communications to Austin Gold Cross Ambulance. A typical use for this channel would be for communications with Austin Gold Cross during a response to a medical situation. This channel could also be used to provide Gold Cross personnel with patient updates prior to their arrival. This channel is monitored by Gold Cross Dispatch and traffic on this channel should be kept to a minimum.

 

Channel 9, Austin Medical Center used exclusively for communications to the Austin Medical Center. A typical use for this channel would be for communications with medical direction during a response to a medical situation. Traffic on this channel should be kept to a minimum.

 

Channel 10, Austin Fire is used exclusively for communications with the Austin Fire Department. A typical use for this channel would be for communications with Austin Fire during a mutual aid response with Austin Fire. Traffic on this channel is exclusive to the Austin Fire Department should be kept to a minimum.

 

Channel 11, Dodge County Fire is used for communications with the Hayfield Fire Department. A typical use for this channel would be for communications with the Hayfield Fire during a mutual aid response with Hayfield Fire. Traffic on this channel should be kept to a minimum.

 

Channel 12, Mower County Sheriff is used exclusively for communications with the Sheriff’s Department, and other Law Enforcement agencies. A typical use for this channel would be to coordinate operations while in route to a motor vehicle crash or domestic situation requiring Law Enforcement presence for scene security. Traffic on this channel is restricted to emergency traffic and should be kept to a minimum. Use of this channel for non-emergency use or day to day monitoring is prohibited.

 

Channel 13, Austin Police is used exclusively for communications with the Austin Police Department, and other Law Enforcement agencies. A typical use for this channel would be to coordinate operations while in route to a motor vehicle crash or domestic situation requiring Law Enforcement presence for scene security. Traffic on this channel is restricted to emergency traffic and should be kept to a minimum. Use of this channel for non-emergency use or day to day monitoring is prohibited.

 

Channel 14, Fire Ground Yellow is the secondary channel used for tactical operations on the fire ground. A typical use for this channel would be for communications from a ventilation team to the incident commander after Fire Ground Yellow is assigned to another group. This channel is shared with other departments in Mower County and is used at the incident commander’s discretion.

 

 

 

Channel 15, Mower County Emergency Operations East is used for communications to Mower EOC and other emergency agencies in Mower County. A typical use for this channel would be for communications with Mutual Aid departments within Mower County. This channel could also be used to provide Mower County Dispatch updates of weather conditions during weather spotter operations. This channel is monitored by Mower County EOC, Law Enforcement and various other agencies. Traffic on this channel should be kept to a minimum to insure the channels availability to other departments in the county.

 

Channel 16, Brownsdale Paging is used for receiving all paging signals from dispatch. When a portable is locked on this channel, only the pager tones will open the channel for voice paging. In a portable radio this channel is programmed to disable the push to talk button to prevent accidental transmissions while the portable radio is in page mode. In a truck this channel is programmed to transmit on Brownsdale Fire Main. The incident command is responsible for monitoring this channel during an incident.

 

MODE B

Channel 1, Brownsdale Fire Main Same as Above

 

Channel 2, County Fire Same as Above

 

Channel 3, Statewide Fire Same as Above

 

Channel 4, Minnesota State Emergency Frequency Same as Above

 

Channel 5, Fire Ground Red Same as Above

 

Channel 6, Fire Ground Blue Same as Above

 

Channel 7, Fire Ground White is Same as Above.

 

Channel 8, Mower County Emergency Operations West is used for communications to Mower EOC and other emergency agencies in Mower County. A typical use for this channel would be for communications with Mutual Aid departments within Mower County. This channel could also be used to provide Mower County Dispatch updates of weather conditions during weather spotter operations. This channel is monitored by Mower County EOC, Law Enforcement and various other agencies. Traffic on this channel should be kept to a minimum to insure the channels availability to other departments in the county.

 

Channel 9, Olmsted County Emergency Operations Center used for communications to Olmsted EOC. A typical use for this channel would be for communications with Olmsted EOC during a severe weather warning. This channel could also be used to provide LaCross Weather updates of weather conditions during weather spotter operations. This channel is monitored by Olmsted County EOC, LaCross Weather and numerous other agencies. Traffic on this channel is restricted to incident commanders and should be kept to a minimum.

 

Channel 10, Adams Fire is used exclusively for communications with the Adams  Fire Department and Ambulance. A typical use for this channel would be for communications with Adams Fire during a mutual aid response with Adams. Traffic on this channel is exclusive to the Adams Fire Department should be kept to a minimum.

 

Channel 11, Blooming Prairie Fire is used for communications with the Blooming Prairie Fire Department. A typical use for this channel would be for communications with the Hayfield Fire during a mutual aid response with Blooming Prairie Fire. Traffic on this channel should be kept to a minimum.

 

Channel 12, Dexter Fire is used for communications with the Dexter Fire Department. A typical use for this channel would be for communications with the Dexter Fire during a mutual aid response with Hayfield Fire. Traffic on this channel should be kept to a minimum.

 

Channel 13, Grand Meadow Fire is used for communications with the Grand Meadow Fire Department. A typical use for this channel would be for communications with the Grand Meadow Fire during a mutual aid response with Grand Meadow Fire. Traffic on this channel should be kept to a minimum.

 

Channel 14, Rose Creek Fire is used for communications with the Rose Creek Fire Department. A typical use for this channel would be for communications with the Rose Creek Fire during a mutual aid response with Rose Creek Fire. Traffic on this channel should be kept to a minimum.

 

Channel 15, National Weather Service

 

Channel 16, Brownsdale Paging is used for receiving all paging signals from dispatch. When a portable is locked on this channel, only the pager tones will open the channel for voice paging. In a portable radio this channel is programmed to disable the push to talk button to prevent accidental transmissions while the portable radio is in page mode. In a truck this channel is programmed to transmit on Brownsdale Fire Main. The incident command is responsible for monitoring this channel during an incident.

 

Portable Radio Operating Instructions

 

Side Buttons

1 = Purple , (SQUELTCH or SELECT in program mode)

2 = PTT (Push to talk)

3 = Scan (Puts the radio in or takes it out of scan mode)

4 = Nuisance (Temporarily delete channel by holding while channel is active)

 

Top Controls

5 = Power and Volume

6 = Channel Selector (1-16)

7 = Zone selector (A,B or C)

8 = Emergency Button (Orange)

9 = LED Light (Red or Green)

 

Current Default

Bank A will scan Channel 1-15

Bank B will scan 1,2 and 5

 

To set up your own scan list

Select Bank A or Bank B on Control 7

Push and hold 3

Radio will Beep

Green LED on top is solid if selected channel is in scan list

Press 1 (purple) to add the selected channel for scanning

Repeat for each Channel 1-15

When list is complete press 2 (PTT)

Short Press 3 to Start or stop scanning

Green LED will flash while scanning

 

GENERAL NOTES

 

Emergency button (#8)

Located at the bottom of the antenna to be found easily.

Hold Emergency button Info is sent to dispatch on LAW MAIN.

Dispatch screen will show your Radio ID and that you need assistance

BIG DEAL IF THIS GETS ACTIVATED - USE CAUTION!

 

Paging Mode

Located on Channel 16 radio will not scan or transmit. Receives pages only.

When paged radio will beep several times then dispatcher voice will be heard.

 

 

 

 

 

 

 

Charging (Codes are found on the bottom of the charger)

Flashing Red = Unchangeable battery

Flashing Yellow = Waiting to charge (Usually too cold)

Steady Red = Rapid charging (About 1 hour)

Flashing Green = Battery 90% Full, trickle charge last 10%

Steady Green = 100% Battery strength

Flashing Red/Green = Service Life Battery has completed charging and is fully charged. Battery continues to be usable, but may be nearing the end of its rated service life.

Steady Yellow = Reconditioning (Draining battery, 9 hours if fully charged)

Charger will select how battery will be charged when radio in inserted

User can change method by re-inserting radio until desired mode is started

Low Battery = 2 short chirps

 

 

SECTION 64

PERSONAL PROTCTIVE EQUIPMENT

 Personal Protective Equipment (P.P.E.) will be issued to all personnel upon their employment. This equipment will consist of helmet with face shield, fire hood, turnout coat, turnout pants, boots, and gloves. All equipment is to be properly fastened and closed with fire hood on, coat collar turned up and helmet earflaps turned down.

All equipment shall be manufactured in accordance with appropriate N.F.P.A. standards. Damaged equipment shall be brought to the attention of the Fire Chief or officers for replacement/repairs.

All personnel while at a fire scene will wear all protective equipment. At extrication scenes without a threat of fire, the fire hood may be removed, but all other P.P.E. is to be worn until authorized by the incident command to do otherwise. Primary responsibility for wearing these items rests with each individual. Company officers are responsible for enforcement of this procedure. At any emergency scene the authority to deviate from this procedure rests with the command officer.

 

SECTION 65

HIGH VISIBILITY VESTS

The purpose of the regulations in this part is to decrease the likelihood of worker fatalities or injuries caused by motor vehicles, construction vehicles, and equipment while working within the right-of-way on Federal-aid highways. Each member is expected to know, understand and operate according to this guideline as each situation arises.  This policy affects all members who participate in department operations.  It shall be the responsibility of the officers to implement this operating guideline. It shall be the responsibility of the officers to train members in the application of this guideline.  It shall be the responsibility of each member to know, understand and use this guideline as it applies to the situation at hand. Each member will use good judgment in the use of this guideline.  This procedure focuses in minimizing injury to personnel who must work in or near roadways, often under adverse conditions. The requirement for personnel to wear High Visibility Vest is a Federal Requirement.

 

All members are issued and shall be equipped with a High-Visibility Vest which is compliant to current referenced standards.  At all roadway incidents, each member of the responding apparatus assigned to work at the incident shall wear a high-visibility vest over their outermost garment. The high-visibility vest should be donned prior to exiting the apparatus. The High-Visibility vest shall be worn at all times while performing duties such as tree or other roadway hazards removal, traffic control, or any other duty which places the member near/in the roadway. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION 66

PUBLIC SERVICE CALLS 

To define the category of calls referred to as “Public Service Calls” and to establish guidelines for handling such calls. 

Often the fire service is called upon to assist the public or other agencies in various capacities. Public assistance provides good public relations if handled properly and efficiently.  Public service calls are those that are considered non-emergency in nature nor life threatening. They include, but are not limited to pumping out basements, removal of an animal from a tree or assist the public, etc. 

 

All public service calls will be considered as non-emergency calls. Warning devices such as red lights, sirens and air horns will not be used.  As per vehicle operation guideline, personnel riding the apparatus will follow the standard operating guideline. While the call is non-emergency in nature, it is possible that while on the public service call an emergency call may be received and protective gear will be essential. 

 

A minimum amount of personnel 2 (two) should be used to complete the call. If a sufficient number is not available, pagers may be activated to get the needed personnel response. Often, public service calls are pre-arranged and sufficient personnel are at the station to handle the request. Members will notify the county communications center of apparatus location and status.  Any equipment utilized in the operations will be cleaned, maintained and inspected.  The service call will be properly logged in the Incident Response Book at the station. 

 

Brownsdale Volunteer Fire Department DOES NOT fill swimming pools. Therefore, such a request for public assistance will be courteously denied and alternatives explained to the party involved. 

 

 SECTION 67

RESPONDING TO EMERGENCY CALLS

 Under no condition shall any member place themselves, members of the department, or public in danger due to excessive speed, reckless operation of emergency vehicles, or personal vehicles while responding to an alarm. Members responding to the emergency scene in private vehicles shall exercise caution and proceed in an orderly and safe manner after obtaining their P.P.E. from the station, or insuring its transport to the scene for them. In no case will they participate in any actions at a scene without first donning their protective equipment. When responding directly to an emergency, scene members will park their personal vehicles as to not interfere with the access or egress of other emergency vehicles. Once reaching the emergency scene they are to report directly to the command officer for assignment. Under no condition shall any member be allowed to operate any vehicle, equipment or respond to an emergency scene while under the influence of alcohol or drugs.

SECTION 68

ACCOUNTABILITY SYSTEM

The purpose of this policy is to establish a procedure to insure a system is in place to account for all emergency service personnel on the fire ground. This guideline is applicable to all emergency service personnel who respond to emergency incidents. The fire chief is responsible to insure the safety of all fire department personnel. Fire ground officers are responsible to carry out tactical operations. These operations must always be performed with first considering the safety and welfare of fire department personnel. The safety officer is responsible for fire ground safety during emergency incidents.

 

 

The incident commander officer is an individual assigned to the command post to receive accountability tags.

Firefighters are responsible to adhere to the procedures established within this guideline.

 

The firefighter “accountability system” provides for an organized mechanism to account for emergency personnel on scene. It also provides the IC with an organized focal point to determine resources available and monitor their deployment. It also makes fire ground officers accountable for individuals assigned to them eliminating “free lancing” and fire department liability.

 

1. All fire department personnel issued protective clothing will receive a PERSONNEL ACCOUNTABILITY TAG (PAT).

 

2. Firefighters responding to an incident on the apparatus will affix their PAT to the APPARATUS  ACCOUNTABILITY RING (AAR). The AAR will be positioned in the apparatus so that all personnel can attach their tag via clip. The officer on the apparatus is responsible to insure firefighters attach their tag to the AAR. This ring will stay inside the vehicle.

 

3. The officer of each responding piece of apparatus will report initial personnel staffing while responding.  Example-

 

“Engine 201, RESPONDING WITH 5”. Staffing will reflect only those firefighters capable of interior operations.  Those in probationary status not having completed required training are excluded from the staffing count.

 

4. Arriving personnel will report to the “incident command post” delivering their PAT and will be attached to the “accountability& incident command board” based on the specific assignment given to the company by the IC. The engineer or other fire ground personnel may be used to bring the PAT to the CP.

      A. If the officer on the first on scene apparatus is in the “FAST ATTACK” mode requiring action prior to the establishing of a CP, he will insure the PAT’s are left with the engineer at the apparatus. As soon as practical the PAT’s will be sent to the CP to insure accountability. IF INTERIOR OPERATIONS ARE EMINENT THE COMPANY OFFICER WILL, BY NAME, BE AWARE OF THE WHEREABOUTS OF ALL PERSONNEL UNDER HIS/HER COMMAND.

 

5. When responding, all apparatus will acknowledge response and indicate their staffing. Incidents without VISIBLE smoke or fire or those requiring deliberate action, at the direction of the IC, will direct incoming apparatus to “STAGE”. Under “staging” only the first in apparatus will investigate or take action. All other apparatus will stage and remain uncommitted. All personnel will remain on their respective apparatus. Once the IC determines the apparatus required to complete the incident, he will hold the apparatus required and place the rest back in service and they can return to the station.

 

6. Some complex or developing incidents may require “stand by status”. When in “stand by status”, the apparatus will remain at the station and staffed until further instruction by IC or staging officer is received.

 

7. All fire ground assignments will be made through the “incident command system”. Each fire ground team will have an officer or team leader who will direct a team and be responsible for the whereabouts of all team members.

 

8. Approximately every fifteen (15) minutes or during rapidly changing fire conditions, command may request a PERSONNEL ACCOUNTABILITY REPORT (PAR). This report indicates to command that all team members are accounted for. When command asks for a PAR, each team leader will respond back to command with the team’s name and number of personnel. In the event individuals are missing, RIT will be activated to assist in locating missing personnel as required.

 

9. Fire ground teams exiting the structure or “hot” zone will report to the command area to provide a status report to command, have status changed and moved to REHAB area. Once all personnel on the team have been rehabbed and cleared by EMS, the team will return to the personnel staging area and report to accountability officer.

 

10. All personnel leaving the fire ground will report to their team leader and to command to get their PAT before leaving.

 

11. Personnel from mutual aid companies will be assigned as outlined above. In the event accountability tags are not used by the company, firefighters will be accounted for by writing their names on a generic AAB.

 

12. Chief officers or their designees are responsible to insure that PAT’s are appropriately assigned. 

 

 SECTION 69

FIRE INCIDENTS

 At any response to a fire related incident it will be assumed, until proven otherwise, that fire is the primary hazard to contain and eliminate. As a matter of safety, it will be standard policy that engines and will have a priority in responding to these types of incidents. Engine 201 should not leave the station with less than four firefighters. All other vehicles leaving the station should carry a minimum of two people per vehicle before leaving. This number may need to be varied depending upon the number of individuals available to respond, and when leaving with fewer individuals, the operator will inform the incident commander of that fact in the event that mutual aid calls would be required. All individuals leaving the station shall either carry their P.P.E. in the vehicle, or wear it to the scene. Dispersing units are to load adequate members to begin a response and begin exiting for the scene. A standard order of response would be: Rescue 208, Engine201, Engine 202, Tanker 203, Truck 206, and/or additional units as required by the situation. Any member seated in a truck seat equipped with S.C.B.A. should don S.C.B.A. while in-route unless instructed otherwise by the incident commander. Late arriving members should check in with the incident commander before proceeding with additional units or personal vehicles as necessary, after obtaining their P.P.E.

Incident command is with the senior officer or firefighter and is located at Rescue 208 on a typical scene.  In the event Rescue 208 is unavailable, Engine 201 will serve as Incident Command.  All arriving personnel will report to incident command for assignments and accountability assurances.

In order to establish continuity in responses specific seats on a truck will be assigned specific tasks during an initial response.  The incident commander may reassign these jobs as the situation progresses. These jobs are listed as follows:

 

 

 

 

 

 

 

 

Engine 201

Driver:

1) Operate Apparatus to Scene

2) Operate pump

3) Operate generator

 

Right Front Passenger: (Usually an officer or senior firefighter)

1) Collect ID Tags and forwards ring to incident commander

2) Use map to assist driver

3) Operate radio and warning equipment

4) Act as Incident Commander until relieved by a senior officer

5) Don Personal Protective Equipment in route (including S.C.B.A.)

6) Perform initial size up

7) Identify any rescue needs and issue appropriate orders

8) Radio information to other responding units and give instruction

9) Locate additional units to proper locations to begin corrective actions to stabilize and mitigate the incident

10) Establish a command post and order-needed resources

11) During cleanup complete run report unless relieved by senior officer

 

Second Seat Passengers:

1)Don Personal Protective Equipment (including SCBA)

2)Establish water supply system by hooking up to hydrant or establishing drop tank system (depending on extent of fire).

3) Stretch hose line and stage additional equipment as needed to begin fire-fighting duties

4) Once adequate water supply and backup is established, become initial interior/attack or rescue team

5) Follow directions of the incident commander in fire fighting, rescue, and support or salvage operations as needed

 

Engine 202

Driver:

 1) Operate Apparatus to Scene

2) Operate pump (If necessary)

3) Operate generator

4) Establish recovery area for S.C.B.A. users

5) Maintain scene security from bystanders

6) Follow directions of the Incident Commander in fire fighting, rescue, and support or salvage operations as needed

 

Front Seat Passenger:

 1) Collect ID Tags and forwards ring to incident command

2) Uses map to assist driver

3) Don Personal Protective Equipment in route

4) Assists other members in donning P.P.E. and S.C.B.A.

5) Supervises members to establish ventilation tactics as directed by incident commander

6) Assemble in additional attack/rescue/overhaul teams as directed using Engine 201 side compartment S.C.B.A.

7) Follow directions of the Incident Commander in fire fighting, rescue, and support or salvage operations as needed

 

Tanker 203

Driver:

1) Operates Truck Safely to Scene

2) Coordinates with other tanker units to shuttle water

3) Establish water supply system by establishing drop tank system

4) Follow directions of the Incident Commander in fire fighting, rescue, and support or salvage operations as needed

 

Front Seat Passenger:

1) Collect ID Tags and forwards ring to incident commander

2) Uses map to assist driver

3) Operates radio and warning equipment

4) Establish water supply system by establishing drop tank system (depending on extent of fire)

5) Stretch secondary lines and assist in water supply steps as needed

6) Assemble in additional attack/rescue/overhaul teams as directed using Engine 201 side compartment S.C.B.A.

7) Follow directions of the Incident Commander in fire fighting, rescue, and support or salvage operations as needed

All other additional arriving units

At a fire incident and/or returning to the station members will:

Checkout with the proper officer before leaving the scene or station individually, or with any vehicle

Return to the fire station with their assigned vehicles and equipment unless reassigned-Return any vehicles and equipment to an in-service status before leaving the station. This includes vehicles re-fueled to 3/4 levels or more, equipment cleaned and replaced, personal protective gear cleaned and replaced in their respective locker. With being subject to recall as needed

 

SECTION 70

STRUCTURE FIRES

A minimum of two fire fighters or more shall be maintained working as a team when operations occur inside the structure or on the roof. When one member must enter, or exit, both members enter, or exit together. No fire fighter shall exit or leave their team without reporting to the team leader. S.C.B.A. units or other appropriate respiratory protection are to be used at the fire scene until there is no danger of smoke or inhalation hazards present. When inside a structure and upon hearing air horns or hi-low siren sounding, and/or a dropping in hose water pressure, all members will immediately exit the building and report to the incident/entry commander. All members reporting to the scene will report directly to the incident commander for assignment before beginning any fire fighting operations. No member will abandon their assigned task unless injured, relieved, or directed by an officer to leave their position. Members will not allow any non-emergency personnel to enter the scene until the scene is declared safe and such persons are authorized by the incident commander to do so. Members will restrain and refer to law enforcement custody any non-emergency personnel attempting to enter the scene or interfere with the department’s response and scene investigation. All suspected arson fires shall be reported to the incident command ASAP and in the event of a death, excessive injuries, loss, suspected arson, or suspected crime scene the State Fire Marshal shall be notified by the incident command. All efforts shall be made to preserve the scene. It will be treated as a crime scene until proven otherwise. A minimum of two fire department personnel will remain at the scene until released by the State Fire Marshal and other emergency services. In the event of a fire-related fatality at a scene, all efforts shall be made to preserve the scene. If the victim is obviously deceased, the body shall be covered and left where found until arrival of the State Fire Marshal. The incident command will work with all other emergency agencies to prevent any scene deterioration.

 

 

SECTION 71

MAYDAY PROCEDURE

I.          PURPOSE

            To establish a procedure to be used when calling for assistance and to notify all personnel on the emergency scene that an imminent life-threatening situation exists.

 

II.          DEFINITIONS

Mayday - a radio term used to alert the Incident Commander or other persons on the emergency scene that personnel are in an imminent life-threatening situation.

Personnel Accountability Report or Roll Call (PAR) - a term used to track and report the location, status, and welfare of personnel assigned to a given crew.

Rapid Intervention Team (RIT) - a crew specifically designated by the Incident Commander at the scene of an emergency beyond the initial stages, consisting of a minimum of three personnel, one preferably being a company officer.  The RIT shall be primarily available for the rescue of Fire/EMS Department members should the need arise.  Depending on the size and complexity of the incident, the Incident Commander shall establish one or more RITs.  The RIT normally replaces or enhances the standby team (2in, 2out), which was required during the initial stages of the incident.

 

 III.        PROCEDURES

A.         Verbal Report of a Missing Member(s)

1.             When the Group Officer is notified or becomes aware that a member(s) may be missing, he/she shall immediately contact the Incident Commander.

 

2.             The Group Officer from the missing member’s(s) last assignment shall ensure that a systematic search is conducted in the area of the member’s(s) last known location.  Assistance shall be requested if the crews already operating in the area cannot carry out this task.

 

3.             The Incident Commander shall make an announcement to all units identifying the missing member(s), his/her/their last known location and directing anyone knowing the whereabouts of the missing member(s) to immediately notify Command or another designated officer (preferably the Accountability Officer) via radio.

4.         All radio traffic on the fireground radio channel not associated with the Mayday or PAR shall cease. 

5.         The Incident Commander shall designate an officer to assume responsibility for monitoring the fireground radio channel from a location on the incident scene that is away from distractions and other noises.

6.         The Incident Commander shall confirm, via direct radio contact, that all units and the Group Officer from the missing member’s(s) last assignment and/or any unit currently operating in the immediate area are aware he/she/they is now missing.  The Incident Commander shall also complete a PAR of these specific units during this radio conversation.

7.         The Incident Commander shall deploy the RIT to assist with conducting a systematic search in the area of his/her/their last known location.   If the missing member(s) is accounted for after the announcement, and after the systematic search of the area, the RIT will be directed to return to their previous location and standby.

8.         The Incident Commander shall designate a secondary RIT whenever the primary crew is deployed.  This shall be done using uncommitted units already on the incident scene or by requesting additional units.

9.         The Incident Commander shall provide the Accountability Officer with the PAR for the units he/she contacted.  The Accountability Officer shall conduct a PAR of all other Groups (pausing as necessary so that a radio call for help can be heard) to ensure that all other members are accounted for.

10.        The PAR shall be done in order of Groups within the most hazardous areas first, then working outward until all members are accounted for. 

11.        The Group Officers shall be called at least twice.  If there is no answer, anyone within the immediate area and answering the PAR will be directed to check on the welfare of non-answering Group. 

12.        If additional member(s) within a Group are not accounted for, the Incident Commander shall deploy the secondary RIT to assist with conducting a systematic search in the area of the missing member’s last known location.

 

B.         Emergency Identifier Activation

 

The Emergency Identifier (EI) feature of the portable radios should be used to make LEC aware of problems during fire related incidents.  If LEC receives an EI activation from a unit that is operating on the scene, they shall immediately notify the Incident Commander.  The Incident Commander shall implement the same action as outlined in Section A., Verbal Report of a Missing Member(s). 

 

C.         PASS Device Activation

During any operation involving the use of PASS devices, all personnel in the immediate vicinity on the scene shall acknowledge the activation of a PASS device (lasting for greater than five seconds).  This shall be done by immediately proceeding to the location of the alarm and confirming the status of the member(s) via radio with the Incident Commander.

 

D.         Confirmed Report from a Trapped or Lost Member(s)

1.             When a member(s) becomes trapped, disoriented, lost, or injured, and needs assistance, he/she/they shall attempt to notify his/her/their Group Officer, or someone in the immediate area that assistance is needed.

 

2.             If there is no response from anyone in the immediate area, a radio message shall be transmitted by the member(s) to the Group Officer or Incident Commander.

 

3.             The radio message shall begin with; “Mayday, Mayday, Mayday,” and shall include the following information:

 

                                    L        Location (i.e., floor/quadrant/wing)

                                    U       Unit (i.e., Engine 201) 

                                    N       Name (i.e., F/F Smith)

                                    A       Assignment (i.e., checking for extension)

R       Resources needed (i.e., ceiling fell, need manpower and stokes)

  Include pertinent information of physical condition,

    status of SCBA and other beneficial information

                                   

4.             After completing the radio message, the member’s(s) PASS device shall be activated and remain activated, if possible, to draw attention to the area where assistance is needed. 

 

5.             Trapped or lost members shall remain together at all times, attempting to perform any self-rescue techniques they have been taught.  They shall remain in the immediate area unless they are able to find and follow a hose line to the exterior of the structure.  Any change in their location, status, condition, etc., shall be reported via a radio message.

 

6.             When the Incident Commander receives a Mayday, he/she shall immediately acknowledge it and repeat the LUNAR information. 

 

a.             He/she shall ensure that the Group/Division/Sector Officer and units operating in the same areas as the member(s) are aware of the situation.

 

b.            When crews are working in the same immediate area as the trapped or lost member(s), they may make an initial rescue attempt provided that they notify the Incident Commander of their location, their current operational duties, and receive direction to attempt the initial rescue. 


 

 

(1)           If they are unable to quickly affect the rescue or locate the missing member(s), they shall be directed to return to their operational assignment upon being relieved by the RIC crew.  All Group/Division/Sector Officers shall ensure that any rescue or search for the member(s) is coordinated and at the direction of the Incident Commander.

 

c.             The Incident Commander shall deploy the RIT to assist with the rescue of the trapped or lost member(s).

 

7.             At the conclusion of the announcement by PSC, the Incident Commander

shall make the following announcements to all units identifying the trapped or lost member(s) and repeat the applicable LUNAR information.

 

a.             The Incident Commander shall identify which units or RIT has been assigned to assist the trapped or lost member(s).

 

b.            All units shall be directed to maintain radio silence on the fireground radio channel unless the radio traffic is related to the trapped or missing member(s) or another emergency condition that develops. 


 

 

c.             If it becomes necessary to continue operational radio traffic, an alternate radio channel can be used for that purpose provided that an announcement is made to indicate the channel change.

           

8.             The Incident Commander shall ensure that the units on the fireground continue their operational assignments, unless doing so places the trapped or lost member(s) in imminent danger.

 

9.             When the missing member(s) is located, the Incident Commander shall notify PSC that the Mayday has been cleared. 

 

E.         Rapid Intervention Team  Deployment

1.         The RIT will be deployed in accordance with General Orders.

                          2.          The Incident Commander may reassign control of the RIT to the Operations Sector if warranted by the scope of the incident.  Therefore, the reference to Incident Commander in Section II and III may be applicable to the Operations Sector Officer.

 

IV.        RESPONSIBILITIES

A.            All Operational Personnel shall be responsible for:

1.     Ensuring that his/her/their Unit or Sector Officer is apprised of his/her/their location and progress.

2.     Complying with the procedures established in this General Order.


 

 

B.            Incident Commanders, Group Officers and Unit Officers shall be responsible for:

1.             Maintaining the whereabouts and well being of his/her crew and any members assigned to his/her functional area.

2.             Maintaining an accurate accountability of these members and be prepared to reply to a PAR request without delay.

 

 

 

SECTION 72

VEHICLE FIRES

 Upon arrival at the scene of a vehicle fire the engine should be located a safe distance away, preferably forward of, and at an angle with the line of direction of the burning vehicle. Members should follow these steps in controlling the incident:

Check for placards of indications of hazardous materials. If none, continue with normal attack steps. If hazmats are present, follow the recommended Hazardous Materials guides, which are located within each vehicle.

Full protective clothing including S.C.B.A.’s is required by all attack team members. No Exceptions.

Attack of the fire will be made from the side of the vehicle. Members should not directly approach the front or rear of the vehicle.

Once the incident is controlled and no longer a fire hazard. Normal cause determination and clean up procedures should be completed. The command officer will then determine when the scene is secure for returning to the station

 

SECTION 73

RESPONSE TO NATURAL GAS EMERGENCIES

The purpose of this policy is to establish guidelines for response to natural gas emergencies. 

 

The fire chief is responsible to insure appropriate response to natural gas emergencies.  Fireground officers are responsible to insure appropriate actions are taken to resolve the natural gas emergency. Firefighters are responsible to adhere to the procedures established within this guideline. 

 

Natural gas lines have been installed and it is anticipated the use of natural gas as a fuel source will increase in the future.  Natural gas is a colorless, odorless gas. An odorant is added by the gas company. It is lighter than air and will rise if escaping under pressure. The flammable limits of natural gas are 4% to 14%. It produces 1000BTU’s per cubic foot. 

 

Upon being dispatched to a natural gas emergency, the incident command will insure a full first alarm fire and EMS assignment has been dispatched.  The first in engine will approach the area with caution. All other apparatus will stage approximately one (1) block away from the area to await assignments. Command will be established. If medical attention is required, the EMS officer will coordinate the appropriate treatment. Once the incident commander has determined the nature of the emergency and the services required, he may direct and place apparatus outside the “hot zone” . To determine the “hot zone” the incident commander shall refer to the “ North American Emergency Response Handbook”. 
 

1 ESCAPING GAS OUTSIDE A STRUCTURE 

      The OIC will: 

A. Determine the nature of escaping gas. Ordinarily this will be done by sensing obvious odor and the sound of escaping gas. 
B. Insure the gas company is notified by contacting the communications center. 
C. Restrict access to the area. 
D. Eliminate ignition sources. 
E. Secure flow if possible by shutting the master shut cock near the meter.

 

2 ESCAPING GAS INSIDE A STRUCTURE 


The OIC will: 

A. Determine the nature of the escaping gas. Ordinarily this will be done by sensing the obvious odor and the sound of escaping gas. 
B. Insure the gas company is notified by contacting the communications center. 
C. Shut off the flow of gas to the structure by shutting of the master shut cock at the meter. 
D. Insure ventilation is initiated using natural ventilation. 
E. Insure personnel do not operate any electrical switches. 
F. Insure personnel are in full protective clothing and SCBA. 
G. Insure to have a safety line, in place and charged. NO smaller than 13/4”


3. BURNING GAS OUTSIDE A STRUCTURE 
           
            The OIC will: 

A. Protect exposures and recognize the high radiant heat hazard 
B. Secure the supply of gas by shutting the master shut cock.



 

 

4. BURNING GAS INSIDE A STUCTURE


The OIC will: 

A. Shut off the flow of gas and extinguish the fire. 
B. Protect the exposures. 
C. Shut off the gas to any meters that were exposed to high heat. 
D. Shut off gas to appliance, if only appliance is involved.

 

5. No attempt will be made by fire department personnel to re-light appliances, furnaces or any other natural gas supplied device. The OIC will advise the owner/occupant to contact a certified repairman or the gas company to insure the system/appliance is suitable to return to service. 

 

 

SECTION 74

NON-FIRE INCIDENTS

 When the Fire Department is paged to respond to non-fire related incidents the primary hazard may no longer require the engine response as the first vehicle dispatched to the scene. It will be Brownsdale Fire Department policy that when dispatched for such incidents the most appropriate vehicle shall be the first unit to respond and will leave with the necessary number of members ready to leave. Other responding units will follow as manned. A recommended order may be an engine, truck, tanker(s) and/or additional units as required by the situation.

 

SECTION 75

EXTRICATIONS

 Extrication calls require a close working relationship with other emergency services to safely and quickly improve the patient care for any victims. A recommended order of deployment may be Rescue 208, Engine 201, Engine 202 (equipped with jaws), Truck 206 (equipped with emergency signage), tanker(s) and/or additional units as required by the situation. The incident command will take charge of the scene and coordinate all extrication steps with the EMS person(s) in charge of patient care. The fire officer will decide when the scene is safe for EMS personnel to operate near, or in an involved vehicle (at vehicle extrications). If there is a viable indication of fire potential a fire fighter who is medically trained will replace an unprotected EMS worker until the hazard is removed. All extrications should follow these steps as a guide: - Assess the scene for hazards, # of victims, safety equipment needed, order if extrications, and duty assignments -Begin hazard control steps including vehicle/building stabilization, fire prevention/control, and traffic control - Assign support operations such as lighting or landing zones as needed - Begin primary and secondary victim access methods - Coordinate patient assessment and extrication steps with EMS personnel - Assist EMS personnel with patient removal and transfer to ambulance/care locations as needed - Complete scene cleanup and equipment removals in conjunction with law enforcement personnel needs

Following an extrication incident all contaminated equipment will be sterilized and cleaned before being returned to service. Any porous equipment/materials, which cannot be sterilized, and have been exposed to contaminants will be disposed of and replaced. Member clothing, which is damaged/destroyed due to an emergency call, will be replaced at the department’s expense.

SECTION 76

EMS/LAW ENFORCEMENT ASSISTANCE

 When dispatched to assist or join EMS or Law Enforcement agencies the command officer will join and cooperate with the corresponding agency’s command. Members will be assigned duties relevant to the situation. P.P.E. should be worn as determined necessary by the scene safety officer.

SECTION 77

WEATHER RELATED RESPONSES

Inclement weather spotting and other related responses of the fire department are typically paged through the 9-1-1 systems. When members disperse from the department they are to include their P.P.E. as deemed necessary by the scene safety officer. It is recommended that Engine 201 remain at the station for deployment in case of a non-weather related incident. When reporting damage or weather conditions, members will radio their reports to the fire station base which will in turn relay needed information to the L.E.C. and other agencies as necessary. Within the City of Brownsdale the incident command will make an attempt to contact the City of Brownsdale Emergency Management Director. The command officer will then assign available units as needed to assist. The command officer will assume control of other emergency incidents outside the City of Brownsdale, and within the Brownsdale Fire Department protection district, and assign department units to those locations also as needed.

 

 

 

 

SECTION 78

FIRE ALARMS

The Brownsdale Fire Department recognizes the use of fire alarms within our contract area. When the department responds to a fire alarm it will be assumed, until proven otherwise, that fire is the primary hazard to contain and eliminate. As a matter of safety, it will be standard policy that engines and tanker trucks will have a priority in responding to these types of incidents. Engine 201 should not leave the station with less than four firefighters. All other vehicles leaving the station should carry a minimum of two people per vehicle before leaving as outlined earlier. All individuals leaving the station shall either carry their P.P.E. in the vehicle, or wear it to the scene. Dispersing units are to load adequate members to begin a response and begin exiting for the scene. A standard order of response would be: Engine201, Engine 202, Truck 206, and/or additional units as required by the situation. Any member seated in a truck seat equipped with S.C.B.A. should don S.C.B.A. while in-route unless instructed otherwise by scene commander. Late arriving members should check in with the incident commander before proceeding with additional units or personal vehicles as necessary, after obtaining their P.P.E. Once a unit has arrived on scene and determined the cause of the alarm the incident commander will radio information to other units to coordinate a response or cancellation. At no time is it to be assumed that the alarm is the result of a malfunction. It is the intent to inform members that confined spaces are in present in our areas and the procedure on how to deal with them.

SECTION 79

CONFINED SPACE

Purpose and Scope

Confined Space is defined as – Has limited or restricted means of entry or exit, is large enough for an member to enter and perform assigned work, and is not designed for continuous occupancy by the member.

Permit-required confined space is one that meets the definition of a confined space and has one or more of these characteristics:

1. Contains or has the potential to contain a hazardous atmosphere,

2. Contains a material that has the potential for engulfing the entrant,

3. Has an internal configuration that might cause an entrant to be trapped or asphyxiated by inwardly

Converging walls or by a floor that slopes downward and tapers to a smaller cross section, and/or

4. Contains any other recognized serious safety or health hazards.

Members are allowed to enter a confined space as long as it is not a Permit-required confined space. The appropriate company will be called by the Incident Commander to enter Permit-required areas.

 

SECTION 80

BILLING FOR SERVICES PROVIDED

Calls for service will be billed to the property owner, their representative or insurance company at the rate of $500.00 base fee. For any call for service requiring an in-service time of less than 30 minutes the property owner, their representative or insurance company will be billed a base fee of $250.00. Property owners, their representatives or insurance companies will also be billed for the use of consumable items such as compressed air and foam concentrate. The rates for these items will be based on current supplier pricing. Billing for department services should be completed within 7 days of incident.

The Brownsdale Fire Department recognizes the use of fire alarms within our contract area. Recognizing that these systems occasionally malfunction, a property owner will be allowed 2 false fire alarm calls within a 12-month period. After 12 months the false alarm call would fall off the “look back window” and not be counted against a property owner. If a third false fire alarm is received within the 12 month look back window the property owner will be billed for the third call as if it were a normal call for service. This is to compensate the department for vehicle usage and manpower called in for all three false calls.

The exception to this pricing schedule would be a call for service requiring only the EMS unit to provide medical assistance. This service will be provided free of charge to anyone requesting assistance.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Acknowledgment and Receipt for

 

PERSONNEL POLICY MANUAL

AND

STANDARD OPERATING GUIDELINE

 

This is to certify that I have received a copy of the Brownsdale Volunteer Fire Department’s personnel policies, that I have made myself familiar with them, and that I will abide by them during the tenure of my membership.

I also understand that continued violation of these policies could result in termination of my membership with the Brownsdale Volunteer Fire Department.

 

 

 

_________________________________________________                        ____________________

                                 Member Signature                                                                           Date

 

 

This form must be on file with the department before any reimbursement checks will be issued.